Human Resources (HR) Officer

Job description

Techmara Electronics Limited provides electronic security systems, ICT solutions, networking, and business communication services across Zambia. We are seeking a reliable, organised, and professional HR Officer to support our human resources and staff administration functions.

Key Responsibilities

• Maintain and update employee records, personnel files, and HR documentation in our HRM system.
• Monitor and manage daily employee attendance, punctuality, working hours, absences, and late arrivals.
• Review and verify attendance records. 
• Follow up with employees on missing, incomplete, or inaccurate attendance records and prepare monthly attendance reports.
• Assist with monthly payroll preparation, payslips, and verification of attendance records before payroll processing.
• Monitor staff leave applications, leave balances, sick leave, and other approved absences.
• Support recruitment, staff onboarding, and maintenance of employment contracts.
• Assist in managing staff performance, discipline, grievances, and general employee relations.
• Ensure HR policies, procedures, and employment records are properly maintained.
• Assist with statutory compliance requirements, including NAPSA, NHIMA, PAYE, Workers Compensation and VAT-related administrative documentation, as applicable.
• Prepare HR reports, staff notices, letters, and other administrative documents.
• Provide general HR and administrative support to management.

Qualifications and Requirements

• Diploma in Human Resource Management, or a related field.
• At least 2 year of relevant HR or personnel administration experience.
• Knowledge of Zambian labour laws and statutory employment requirements.
• Experience in payroll administration, employee records, and attendance management.
• Good computer skills, particularly Microsoft Word, Excel, Outlook, and HR management systems.
• Excellent written and verbal communication skills.
• Strong organisational skills, attention to detail, and the ability to work independently.
• High levels of integrity, professionalism, and confidentiality.

Qualifications and Requirements

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• At least 2 years of relevant HR or personnel administration experience.
• Knowledge of Zambian labour laws and statutory employment requirements.
• Experience in payroll administration, employee records, and attendance management.
• Good computer skills, particularly Microsoft Word, Excel, email, and HR management systems.
• Excellent written and verbal communication skills.
• Strong organisational skills, attention to detail, and the ability to work independently.
• High levels of integrity, professionalism, and confidentiality.

How to Apply

Interested and qualified candidates should submit their CV, copies of relevant qualifications, and a brief cover letter explaining their suitability for the position.

Applications should be sent to hr@techmara.com with the subject line: Application – HR Officer.

Only shortlisted candidates will be contacted.