Human Resource Assistant

Job description

1. TITLE : Human Resources Secretary

REPORTS TO : Manager of Human Resources

LOCATION: Chingola

FUNCTIONS:

To assure smooth and efficient operations of the Human Resource department.
Ability to handle secretarial work of some complexity and variety in an independent and
Responsible professional manner. Ability to work accurately and efficiently with attention to detail while following established procedures.

Major Responsibilities and Duties:

Records, Reports, and Correspondence

Prepare correspondence, forms, manuals, schedules, contracts, and reports for the director of human resources.
Prepare recruitment and new-hire packets.
Process and receive criminal history record information on applicants and volunteers, references, and other application materials.
Initiate and maintain physical and computerized departmental files for all employees and applicants including verification of completeness of files.
Responsible for online application process, including verifying completeness of files, sending acknowledgement cards, and notifying those not selected for employment.
Assist with the purging of inactive HR records.
Post job vacancies on websites along with various other professional/educational websites as applicable.
Maintain confidentiality of information.
Disseminates information to administration, staff, and the Cooperative that increase effective practices and communication.
Maintains open and positive relationships through verbal and written contacts and materials.
Working directly with new staff hires to complete all paperwork necessary.
Updates the staff database and maintains accurate staff lists.
Maintains staff files in an updated and orderly manner including the activation of new staff files and deactivation of records.
Works directly with Technology consultants on any email additions/changes/problems.
Achieves identifiable contributions in the areas of responsibility and accomplishes measurable task performance.

REQUIREMENTS

Diploma in Human Resource Management and course work in secretarial
Paid up member of the Zambia Institute of Human Resource Management(ZIHRM)
Proficient skills in keyboarding, word processing, and file maintenance
Effective communication and interpersonal skills
Basic math skills
Ability to develop spreadsheets, use databases, and do word processing.
3 -5 years secretarial experience as in the same field.

If you are eligible for the position you are applying for, send your cover letter and updated curriculum vitae to: hr2@huachen-zam.com.