HR and Administration Manager

Job description

HR & Admin Manager (Local Hire Preferred)

Reports to: Business Director

Role Summary: Ensures the company’s legal compliance in Zambia and manages all internal administration, personnel, and logistics.

Key Responsibilities:

Recruitment & Employee Relations: Lead the end-to-end recruitment for local positions (job posting, screening, interviewing, onboarding); manage employment contracts and separation processes; handle labor dispute resolution.

Attendance & Policy Enforcement: Oversee daily attendance tracking; verify payroll data against NAPSA (National Pension Scheme Authority) submissions; enforce company dress code and disciplinary policies.

Local Training: Organize induction training on company culture, workplace ethics, and local labor regulations (non-technical).

Office Administration:

Office Supplies: Manage inventory and procurement of stationery, printer cartridges, and pantry items.

Logistics & Procurement: Coordinate office equipment maintenance, internet/utility renewals, and company vehicle scheduling.

Staff Welfare: Manage staff accommodation, security guard rotations, and general office environment upkeep.

Responsible for employee social insurance payments, bank account opening, employee income tax, and Provident Fund contributions, etc.