HR & Admin Assistant

Job description

HR Responsibilities

· Assist in the full recruitment cycle for all departments, including sales, logistics, after-sales, procurement, and heavy equipment-related positions.

· Conduct job advertisements, CV screening, interview arrangements, onboarding, and induction procedures.

· Maintain personnel files (electronic and hard copy) while ensuring confidentiality and accuracy.

· Manage attendance, leave applications, overtime records, and monthly attendance summaries.

· Support payroll data preparation and coordinate with the Finance Department for salary processing.

· Assist in employee benefits administration, including NAPSA, NHIMA, PAYE,allowances, and staff welfare activities.

· Support employee relations and respond to HR-related inquiries.

· Draft, update, and maintain HR documents and prepare monthly HR reports.

Administrative Responsibilities

· Manage office supplies procurement, storage, and distribution.

· Maintain office facilities and coordinate maintenance of company property and equipment.

· Organize company meetings, client receptions, and business activities.

· Arrange business travel, hotel accommodation, transportation, and logistics for staff and visitors.

· Manage office equipment and coordinate routine maintenance.

· Liaise with external service providers and assist in cost control.

· Provide general administrative support and perform other duties assigned by management.

Special Duties

· Assist in managing overseas partner information and support visa and work permit applications for foreign employees.

· Assist with new employee orientation, product training, and preparation of training materials.