General Manager – Administration

Job description

Job Description

JOB ADVERT

GENERAL MANAGER-ADMINISTRATION

Swiss Guard Security Company Ltd invites applications from suitably qualified candidates to fill the position of General Manager-Administration. The role reports to the Operations Director and will be based in  Lusaka

Job Purpose

The General Manager-Administration will be responsible for overseeing the administrative operations of the company, ensuring efficiency, compliance, and alignment with organizational objectives. This role focuses on managing Human Resources, Finance, Procurement, IT, and other support functions, fostering a well organized and professional environment to support the company’s core security business.

Key Responsibilities

1. Strategic leadership

Develop and implement administrative policies, systems, and processes
in line with the company’s the strategic objectives.
Collaborate with senior management to ensure administrative functions align with operational needs.
Employment opportunities

2 Human resource management

Work with the HR team to manage the recruitment, onboarding and
training of all staff.
Manage employee relations, performance reviews and compliance with
labor laws
Create a work environment that promote innovation, integrity, and
always puts the customer’s needs first

3. Financial oversight

Work with the finance team to manage budgets, monitor expenses, and
ensure cost efficiency.
Ensure timely preparation of financial reports and compliance with tax
and regulatory requirements.
Create usable budgets for the business, including evaluating the needs
of each department in the long term

4. Procurement and asset management

Supervise procurement activities and ensure timely and cost-effective
acquisition of goods and services.
Manage company assets, including maintenance, inventory control, and
record keeping.

5. IT management

Oversee IT systems and infrastructure, ensuring security and efficiency
in operations.
Collaborate with IT teams to implement new technologies and address
system issues.

6. Compliance and risk management

Ensure adherence to local laws, regulations, and company policies.
Manage risk mitigation strategies for administration functions.

7. Communication and reporting.

Serve as a liaison between administrative teams and other departments.
Provide regular reports to the Board of directors on administrative
operations.

Key Competencies

Strategic thinking and problem solving abilities
Effective communication and negotiation skills
Proficiency in financial planning and budget management.
Familiarity with IT systems and administrative tools

Qualification, Skill and Experience

Full Grade twelve Certificate
Bachelor’s Degree in Business Administration/Equivalent
At least 5 years’ experience in Security industry
Honest and reliable
Good analytical and problem solving skills
Excellent communication and interpersonal skills
Assertive, result oriented and able to work under pressure
Able to collaborate with people at various levels