Finance Associate

Job description

Job Title: Finance Associate

Department: Finance

Reports To: Finance Manager

Location: Pestalozzi Academy

Job Purpose

The Finance Associate is responsible for supporting the efficient day-to-day financial

operations of the school. This role ensures accurate financial record-keeping, timely

processing of transactions, and effective management of receivables and payables. The

position plays a key role in maintaining financial integrity, compliance with accounting

standards, and delivering reliable financial information to support decision-making.

Key Responsibilities

1. Accounting and Reporting

● Ensure all daily financial transactions are accurately recorded and coded to the

correct accounts in Xero through integration with Eduka and Dext Prepare, in line

with GAAP and internal accounting policies.

● Support the month-end and year-end closing processes, including reconciliations

and journal entries.

● Maintain accurate and up-to-date financial records and documentation.

● Enforce and uphold financial controls and “golden rules” to ensure compliance and

accountability.

● Manage and reconcile petty cash, ensuring proper authorization and

documentation of all transactions.

2. Debtor Management (Accounts Receivable)

● Ensure all Students’ invoices are raised accurately and issued in a timely manner.

● Monitor outstanding receivables and actively follow up on overdue accounts to

ensure timely collections.

● Accurately allocate all payments received to the correct customer accounts.

● Maintain clear, professional, and consistent communication with parents regarding

billing, payments, and account queries.

3. Supplier Management (Accounts Payable)

● Ensure all supplier invoices are uploaded into Dext Prepare, accurately coded, and

submitted for review by the Finance Manager.

● Verify that all invoices are properly approved in line with internal authorization

procedures before processing payments.

● Prepare payment schedules and support timely processing of supplier payments.

● Maintain accurate supplier records and ensure proper online filing of supporting

documentation.

● Reconcile supplier statements and resolve discrepancies in a timely manner.

4. Financial Controls and Compliance

● Ensure adherence to internal financial policies, procedures, and approval

frameworks.

● Support audit processes by providing required documentation and explanations.

● Ensure that all statutory returns are remitted on time

● Perform any other duties as may be assigned from time to time in line with the

role.

Key Competencies and Skills

● Strong understanding of basic accounting principles and financial processes

● High level of accuracy and attention to detail

● Strong organizational and time management skills

● Good communication and interpersonal skills

● Ability to maintain confidentiality and professionalism

● Proficiency in accounting systems, especially Xero, and supporting tools

Qualifications and Experience

● Diploma, ZICA level 2 or Degree in Accounting will be an added advantage

● At least 1–2 years of relevant accounting or finance experience, preferably in an educational or service-oriented environment