Finance Assistant

Job description

Overview

The Finance Assistant is responsible for providing day–to–day financial, administrative, and logistical support for the programs managed by Jhpiego’s Country Office in Zambia. S/he will support the Finance Manager in meeting the day-to-day financial needs of the projects to maintain daily operations efficiently and effectively. S/he supports financial arrangements and local support for project activities, facilitates local procurement processes and procedures, maintains proper files and filing systems, and helps assure good communication and coordination with partners. S/he will also provide support to technical staff and consultants in the preparation of budgets, reports, and other project documents.

Responsibilities
Receives and reviews Account documents and calculates of all expense reports and issues reminders to ensure retirements are made according to the Jhpiego policies
Responsible for collecting and ensuring that utility bills for the provincial offices are collected on time and submitted to finance for payments.
Responsible for ensuring that the offices are well cleaned and maintained, and security is provided by a security vendor to ensure that we get the full value of money for the service company engaged for cleaning and security.
Ensure that the provincial gen- -set is always fuelled to the fullest at all times to limit distraction in the office operation should there be a power outage
Through the supervision of the Provincial Lead as the Finance Assistant, you will be required to develop a provincial office tracker for the respective office leases for tracking the expiry and renewal periods for all leases.
Communication with the Landlord on all repairs and Lease renewals.

Procurement:

Support the head office procurement team in collecting invoices and quotes from the respective service providers in the province.
Assist in vendor identification for services in the province.
Monitor stationery utilization and re-order levels by developing requests for stationery
Verification of invoices before remittance to Lusaka for payment

Asset Management:

Maintaining inventory for all project assets and monitoring the fuel account for replenishment to avoid project activity disruption
All assets are tagged with the Jhpiego official tag.
Quarterly reports of assets are produced and shared with the Director of Finance and Administration

Required Qualifications
Accounting training qualification (part qualified NATECH/ZICA or Diploma in the relevant field
3 years of experience in project programs funded by USAID
Experience in accounting for projects funded by international donors (knowledge of USAID regulations preferred);
Strong computer skills including Excel, Word, PowerPoint, and Word-Perfect applications (familiarity with QuickBooks preferred)
Demonstrated integrity and work ethic; able to handle a variety of assignments, sometimes under pressure of deadlines.
Willing to work on a wide range of tasks.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.  Female candidates are encouraged to apply. Please apply at www.jobs-jhpiego.icims.com

Applicants must submit a single document for upload to include: cover letter, resume, current & expected Salary

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

EEO is the Law

RECRUITMENT SCAMS & FRAUD WARNING

Jhpiego has become aware of scams involving false job offers. Please be advised:

Recruiters will never ask for a fee during any stage of the recruitment process.
All active jobs are advertised directly on our careers page.
Official Jhpiego emails will always arrive from a @Jhpiego.org email address.