Finance and Administration Officer

Job description

Our Client in the retail business with interest in FMCGs seeks services of a Finance and Administration Officer. 

Key Responsibilities:

Ensure that all financial transactions are carried out and recorded in accordance with standard financial procedures.
Daily review of sales reports and purchases to ensure company profitability
Preparation of monthly, quarterly, and year-end financial statements and presentation of financial statement to Management.
Preparation of all statutory returns (NAPSA, ZRA returns, NHIMA) and submitting them on time.
Follow appropriate authorisation procedures for payments and requisitions, and ensure others follow them.
Developing of annual budgets in collaboration with Management.
Conducting monthly and annual performance reviews of the business and monitoring actual expenditures against income generated.
Providing guidance for annual work planning and budget consolidating ensuring allocation to appropriate financing, components, categories, location.
Prepare the monthly payroll. Check the month end cashbooks and ensure that all book-keeping and is accurate.
Prepare, monitor and manage all staff contracts
Ensure that all financial records are properly kept and as recorded in the books of accounts
Prepare bank reconciliation every monthly.
Reconciliation of supplier, creditor and debtor accounts
Prepare an analysis of the cashbooks, management report, comparison with budget, and commentary at the end of the month.
Monitor actual expenditure versus budgets.
Prepare cashflow projections
With other staff, monitor actual spend against activities and adjust the spending forecast as needed
Carry out other accounting and financial management tasks as necessary.
Continue to develop appropriate financial systems and help all staff to understand and work with them.
Attend and guide physical stock take processes

Qualifications:

Education: Diploma or Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.

Experience:

Minimum of 3-5 years of relevant experience in finance and administration, ideally within the FMCG or retail sector.
Proven experience in managing financial transactions, budgeting, financial reporting, and statutory compliance.
Experience in payroll preparation and statutory reporting (NAPSA, ZRA, NHIMA).
Familiarity with financial software (e.g., QuickBooks, Sage, or any relevant accounting software) and proficiency in MS Excel

Technical skills 

In-depth knowledge of accounting principles and financial reporting.
Strong understanding of budgeting, cash flow management, and cost control.
Experience with reconciliations (bank, supplier, creditor, debtor accounts).
Knowledge of statutory compliance requirements for the local market (e.g., NAPSA, ZRA, NHIMA).

Attributes

Attention to details
Analytical Skills:
Organizational Skills:
Communication Skills:
Problem-Solving:
Leadership & Teamwork:
Integrity:
Adaptability:
Time Management:

Application Instructions: If you are who are client is looking for, we would love to hear from you.

Apply now by sending your resume to vacancies@lanjiz.co.zm  indicating the position title in subject line.