Finance and Administration Manager

Job description

Station: Kitwe, Zambia

Overview

Marthinusen and Coutts Zambia, a division of ACTOM R and S Limited, is seeking a highly skilled Finance and Administration Manager to lead our financial and administrative operations. This senior leadership role is an opportunity to shape the financial health and organizational culture of a dynamic, industry-leading company.

Why This Role Matters

As Finance and Administration Manager, you will be entrusted with ensuring the company’s financial integrity, compliance, and operational efficiency, while also playing a pivotal role in people management and strategic planning. Your leadership will help us safeguard resources, drive performance, and create a thriving workplace for our teams.

Key Responsibilities in Finance

Lead preparation, analysis, and reporting of monthly management accounts and forward forecasts for Zambia and South Africa.
Manage month-end and year-end closure processes in compliance with International Financial Reporting Standards.
Oversee annual budgets, variance analysis, and provide actionable insights.
Optimize and maintain robust accounting systems aligned with regulations and business needs.
Implement strong internal controls, policies, and procedures to safeguard resources.
Drive risk assessments and develop strategies to mitigate financial and operational risks.
Coordinate with auditors, ensuring timely audits and execution of recommendations.
Promote cost management and efficiency initiatives across the business.
Ensure statutory, tax, Zambia Revenue Authority, and labor-related returns are completed on time.
Lead cash flow planning, bank and petty cash management, and weekly reporting to head office.
Present accurate financial insights during monthly management meetings.

Human Resources and Administration

Manage human resources and administration functions, including payroll compliance with Zambian labor laws.
Develop and implement human resources best practices, policies, and continuous staff development.
Draft employment contracts and offers; oversee employee relations and disciplinary hearings.
Identify development needs and create training and coaching opportunities.
Lead and inspire administrative staff to achieve excellence.

What We’re Looking For

Seven (7) to ten (10) or more years of proven experience in finance and administration leadership.
Proficiency in Syspro and Smart Invoicing.
Strong command of accounting principles, International Financial Reporting Standards, and compliance frameworks.
Degree in Accounting, Finance, or related field (preferred).
Suitable candidates must be registered members of the Zambia Institute of Chartered Accountants, as prescribed by the Accountants Act of 2008.
Valid driver’s license.
High-level organizational, problem-solving, and people management skills.

What We Offer

Salary Range: 50,000–60,000 Zambian Kwacha per month (gross).
Comprehensive medical insurance.
Funeral benefit for employee security.
Annual company incentive bonus scheme rewarding your leadership and impact.

How to Apply

For all interested candidates that meet the stated requirements, please send a motivation letter accompanied with a detailed Curriculum Vitae (resume), three traceable professional or work-related referees with contact numbers to the following email: recruitment@cfs.co.zm with the subject line “Application for the Position Finance and Administration Manager”.

Application Deadline: 10th October 2025