Finance and Admin Officer

Job description

About Talent House Ltd: 

We are a leading recruitment and HR consulting firm that links people and companies to achieve a shared purpose. We offer creative, effective, and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop, and retain.

About the role:

The Finance & Admin Officer is responsible for managing administrative functions, financial transactions, and bookkeeping for the 84-unit housing development in Kalumbila. The role involves processing payments, managing site petty cash, assisting with payroll, and ensuring financial records are maintained accurately. This position also supports general site administration, cost tracking, and compliance with company policies.

Key Responsibilities:

1. Financial Management & Bookkeeping

Maintain accurate financial records for all site expenditures.
Process payments to contractors, suppliers, and site workers.
Manage site petty cash and reconcile accounts regularly.

2. Budget Tracking & Cost Control

Support the Quantity Surveyor (QS) in tracking project costs and ensuring budget adherence.
Assist in preparing financial reports and cost forecasts for the Project Manager.

3. Payroll & Compliance Support

Assist in processing payroll and timesheets for site employees.
Ensure tax and statutory deductions are accurately recorded and submitted.
Maintain compliance with financial and labor regulations.

4. Administrative Coordination

Support the Project Manager, QS, and Site Administrator as needed to maintain a high-performance workplace
Maintain all site documentation, including contracts, permits, and reports.

5. Reporting & Documentation

Prepare financial reports and submit them to the Project Manager.
Ensure proper filing and accessibility of financial records.

Desired Skills and Experience 

Education

Bachelor’s degree or diploma in Accounting, Finance, Business Administration, or a related field.

Experience

Minimum 3 years of experience in financial administration, preferably in a construction or project-based environment.
Experience with bookkeeping, payroll, and cost tracking

Skills & Competencies

Proficiency in accounting software and Microsoft Excel.
Strong attention to detail and accuracy in financial reporting.
Good communication and problem-solving skills.
Ability to manage multiple financial and administrative tasks efficiently.

Compensation:

Performance-Based Incentives: Completion bonuses based on project meeting budget and timeline targets.
Housing Allowance: Provided for the duration of the project in Kalumbila.
Transport & Site Allowances: Covered for work-related travel.
Contract Type: Fixed-term contract for the duration of the construction project (with potential for renewal based on performance and future projects).

To Apply:

A CV detailing relevant Finance and Admin experience.
A brief cover letter outlining their experience and suitability for the role.
Contact details for professional references.

Applications should be sent to careers@talenthousepeople.com with the subject line: Application – Finance and Admin Officer(Kalumbila).