Finance Administrative Officer

Job description

JOB SUMMARY 

As a member of the Zambia Country Office Finance Team, the Finance Administrative Officer is responsible for providing essential administrative and clerical support to financial operations. This role contributes by ensuring accurate transaction recording, document management, and compliance with financial policies and procedures. The Finance Administrative Officer also supports the maintenance of financial records and facilitates timely processing of payments and claims.

LOCATION

Lusaka, Zambia

REPORTING & WORKING RELATIONSHIPS

Reports to the Senior Finance Officer, based in Lusaka. Works closely with Zambia Programme and administrative staff.

ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY 

Receive and verify invoices and requisitions for goods and services
Ensure transactions comply with financial policies and procedures
Prepare, verify, and process invoices and code payment documents
Ensure completeness of payment documentation prior to processing and filing
Maintain and file all transactional records systematically
Review and verify travel retirements/claims and submit for approval
Update staff advance accounts regularly and in a timely manner
Maintain a filing system for all financial documents
Ensure confidentiality and security of financial and employee records

QUALIFICATIONS & EXPERIENCE

List academic requirements (if applicable), technical skills, or other knowledge required as a minimum qualification for this position in a fully competent manner. Add?

Grade 12 with 5 ‘O’ levels
Part professional accounting qualification or degree in Accounting (ZICA/ACCA/CIMA finalist)
Minimum 1 year experience working with an international NGO
Proficient in Microsoft Office (Excel, Word, Outlook)
Experience using at least one accounting software
Fluent in English (reading, speaking, writing)
Member of Zambia Institute of Chartered Accountants (ZICA)
Office administration experience is an added advantage

SKILLS & ABILITIES

Excellent spoken and written English
Strong organizational and planning skills; ability to manage multiple tasks effectively
High proficiency in Microsoft Word, Excel, and Outlook
Flexible, proactive, and collaborative work style

ORBIS VALUES & COMPETENCIES

At Orbis, our values and competencies are central to how we work and grow, both as individuals and as a global organization. These expectations apply to all employees and help ensure that we are aligned in our mission and impact.

Our Values in Action: We are guided by five values: Accountability, Commitment, Innovation, Integrity, and Equity. These values reflect how we engage with our colleagues, partners, and the communities we serve. We expect everyone at Orbis to model these values in daily decisions and behaviors.

Our Competencies in Action: These describe the key skills and behaviors needed to succeed at Orbis. They are used in performance discussions and to support career development across roles.