Executive Assistant to the Chief Executive Officer

JOB ADVERT

Position: Executive Assistant to the Chief Executive Officer

Location: Kitwe, Zambia

Reporting to: Chief Executive Officer (CEO)

About Us

IO Technologies is a leading provider of GPS tracking systems, fuel sensors, dash cams, and IoT devices. We specialize in advanced telematics solutions to optimize fleet management, enhance security, and improve operational efficiency.

Position Overview

We are looking for a highly organized, discreet, and experienced Executive Assistant to provide comprehensive support to our CEO and the Board of Directors. The ideal candidate will be a cornerstone of the executive team, ensuring the seamless operation of administrative, legal, and governance functions. This pivotal role requires an individual who can operate with a high degree of autonomy, professionalism, and confidentiality, working strictly and directly with the CEO.

Key Responsibilities

Provide high-level administrative support to the CEO and the Board of Directors, managing schedules, correspondence, and travel arrangements.
Attend board meetings and other executive committee meetings to take accurate, high-quality minutes and track action items.
Assist with legal and compliance matters, including document preparation and management.
Ensure the timely and accurate preparation and filing of monthly statutory returns (e.g., ZRA, NAPSA).
Act as the primary point of contact and liaison between the CEO’s office, board members, and other key internal and external stakeholders.
Prepare reports, presentations, and briefs for executive meetings.
Maintain an efficient and confidential filing and document management system.

Qualifications and Experience

A Degree or Diploma in Business Administration, Public Administration, Law, or a related field is mandatory.
Must have proven experience serving as an Executive Assistant to a C-level executive (CEO, COO, CFO) or a Board of Directors, with a track record of exceptional and verifiable results.
Strong understanding of corporate governance, administrative procedures, and statutory compliance in Zambia.
Exceptional minute-taking skills are essential.
Proficiency in the full Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

The Ideal Candidate

Possesses unquestionable integrity and the ability to handle sensitive information with the utmost discretion.
Demonstrates exceptional organizational, planning, and time-management skills.
Has outstanding written and verbal communication abilities.
Is proactive, resourceful, and adept at problem-solving.
Exudes professionalism and maintains a composed demeanour under pressure.

Application Instructions

Suitable and interested candidates must send their Cover Letter and Curriculum Vitae (CV) as a single PDF document to the email address below. Please ensure your application clearly demonstrates how your experience aligns with the requirements of this role.

Email: Jobs@packet-v.com

Email Subject: Application for Executive Assistant Position

Application Deadline

The closing date for receiving applications is Friday, 8th August 2025.

IO Technologies is an equal opportunity employer. Please note that only shortlisted candidates will be contacted.