Executive Assistant

Job description

EMPLOYMENT OPPORTUNITY
EXECUTIVE ASSISTANT (EA) TO THE CHIEF EXECUTIVE OFFICER (CEO)

Truckers Association of Zambia (TAZ) is a trade association of truckers that was re-established and re-registered on 11th June 2007 under the Societies Act Cap 119 of the Laws of Zambia and as an Employer Association on 25th March 2020. It’s main role is to influence trucking industry policy, regulation and practice for the benefit of its members and the industry.

A position of Executive Assistant (EA) to the Chief Executive Officer (CEO) has been established and applications are invited from suitable candidates.

1. Job Description

The EA will provide high level assistance to the CEO’s office to effectively deliver on TAZ’s functional areas. He or she will undertake the following functions, but not limited to, under the guidance and direction of the CEO:

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a. Act as a first point of contact – dealing with correspondence and phone calls.
b. Manage the schedules of the CEO by organising meetings and appointments – often controlling access to the CEO’s office.
c. Liaise and coordinate with the CEO on his schedule and deadlines of important tasks.
d. Implement and maintain administrative procedure or systems.
e. Handle incoming and outgoing correspondence.
f. Maintain proper organisational filing system and other related work.
g. Compile and prepare reports and presentations.
h. Maintain an up-to-date financial accounting system and procedures for effective management accounting.
i. Assist the CEO in preparation of the Minutes and the Action Taken Reports (ATR’s) of the Executive Committee and other Stakeholders meetings.

2. Minimum Qualifications and Skills Requirements
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a. Advanced Diploma in Logistics and Transport, Administration, Policy and Governance, Marketing, Accounts, Company Secretary or Law.
b. A tertiary degree in the relevant field will be considered an added advantage.
c. Membership to a recognized professional body will be an added advantage.
d. Minimum 2 years’ work experience in a similar position.
e. Proficiency in Microsoft Office Suite.
f. Ability to work independently with minimum supervision.
g. Strong oral and written communication skills.
h. Strong organisational skills and ability to multi-task.
i. Ability to be proactive and take initiative.

Interested candidates are therefore invited to submit letters of application attaching their CVs, copies of qualifications and names of current three traceable referees. These should be submitted by 16th March 2026 to the following email or physical addresses:

The Chief Executive Officer
Truckers Association of Zambia (TAZ)
c/o Agro-Fuel Investments Limited

Plot No. 8489 Lumumba Road
Lusaka

Email: tazambia@gmail.com