Executive Assistant

Job description

USPIRE PROFESSIONAL SERVICES LIMITED
We’re Hiring: Executive Assistant

Job Type: Full-time
Location: Plot 30458, Off Ring Road, Lusaka, Zambia
Application Deadline: 12th October, 2025
Reports to: The Chief Executive Officer (CEO)

About Us

We are a multifaceted, credible, and focused professional team dedicated to inspiring solutions and positively impacting individuals and organizations. Our offerings include consulting, accounting, bookkeeping, taxation, publishing, and financial services. We are equally passionate about capacity building, providing certified courses and workshops on a variety of business and personal growth topics.

At the core of our mission is the drive to deliver relevant solutions that support meaningful growth and sustainable development -for our clients and the country.

The Role: Executive Assistant

The Executive Assistant provides high-level support to the Chief Executive Officer while ensuring smooth administrative operations for the office. The role is split between Executive Support and Administrative Support, requiring strong organizational, communication, effective time management and multitasking skills.

Key Responsibilities:

1. Executive Support

Manage the CEO’s calendar, schedule meetings, and coordinate travel logistics.
Prepare agendas, presentations, minutes, and action follow-ups for executive meetings.
Draft, edit, and manage confidential correspondence, reports, and strategic documents.
Serve as the first point of contact for the CEO with internal and external stakeholders.
Support the CEO in research, data gathering, and preparation of briefing materials.
Monitor progress on strategic projects, ensuring deadlines and deliverables are met.
Represent the CEO’s office in liaising with clients, partners, and regulators when required.
Any other duties assigned.

2. Administrative Support

Manage office filing systems (both electronic and physical) and ensure accurate records.
Screen, prioritize, and respond to incoming emails, phone calls, and inquiries.
Oversee office supplies, stationery, equipment, and vendor coordination.
Provide administrative support for HR, finance and Sales functions (timesheets, leave records, petty cash, expense reports).
Coordinate logistics for company workshops, training programs, and events.
Handle general office management duties to ensure an efficient and professional working environment.
Support staff with administrative queries and workflow coordination.
Any other duties assigned.

Qualifications and Experience

Bachelor’s degree in Business Administration, Office Management, Communications, or related field.
3–5 years’ experience as an Executive Assistant, Personal Assistant, or Administrative Officer.
Strong organizational, administrative, and multitasking skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite and office management tools.
Ability to exercise discretion and maintain confidentiality.

Core Competencies

Strong organizational and multitasking ability.
High attention to detail and accuracy.
Professionalism, discretion, and reliability.
Ability to manage competing priorities and deadlines.
Strong interpersonal and communication skills.
Proactive, resourceful, and solutions-oriented mindset.

Why Join Us?

Be part of a purpose-driven team that values excellence, relevance, and impact
Shape the growth journeys of professionals, businesses, and communities
Enjoy a dynamic, supportive, and learning-focused work environment

Ready to Inspire Growth?

Send your CV and a cover letter to jobs@uspireservices.com with the subject line:
“Application – Executive Assistant”

Deadline for Applications: 12th October, 2025.