Events Coordinator

Job description

Events Cordinator

Job Purpose

Event coordinator will coordinate and oversee all events sales, bookings, ascertain clients’ requirements, ensure successful execution of functions and attend to all events correspondence and telephone enquiries.

Key Responsibilities

·       Dealing with all client enquiries and bookings

·       Making arrangements for all event activities including weddings , bridal showers , dinner events or parties, special events, meetings or conferences.

·       Develop and manage the budgets for each event scheduled throughout the year.

·       Selection and cordination vendors for the events.

·       Preparing all marketing materials

·       Negotiating contracts with all types of vendors as needed for the events.

·       Ensuring all events are dealt with from enquiry to confirmation and that function sheets are completed and distributed in good time.

·       Creating a list of all activities that need to be executed by each department from start to end of the event.

·       Actively get reservations for these events and coordinate with relevant individuals for the floor plan.

·       Maintain at all times a high standard of personal appearance and hygiene following company guide-lines.

·       To sell all events/conference rooms, food and beverage.

·       Inspecting events rooms prior to events, ensuring that all guest requirements have been actioned and that laid down procedures have been followed and standards attained.

·       Ensure availability during functions to ensure that all activities run smoothly and according to schedule, and that any problems, queries and complaints are handled immediately and efficiently.

Qualifications & Requirements:

·       Must have a full grade 12 certificate with at least credit or merit in Mathematics and English.

·       Must have a diploma or higher in Marketing, Hospitality, general hospitality, events management or a related field from a reputable college or University.

·       Good Customer service attitude, with professional and ethical behaviour.

.        Experience in decor services is an added advantage.

·       Must be honest, trustworthy, creative, higher achiever, innovative to own work plans and see them through to completion.

·       Minimum 2 – 3 years’ relevant experience in the same or a similar role.

·       Basic understanding of digital marketing concepts.

·       Excellent organizational skills including the ability to multitask.

·       Must be of high integrity and have a sense of confidentiality.

·       Proficiency in both written and spoken English.