Stock Monitoring Officer x2

Job description

The Energy Regulation Board (ERB) is recruiting two Stock Monitoring Officers for its Head Office in Lusaka.

JOB DETAILS
• Contract: Two-year fixed-term contract
• ERB Grade: ERB 5
• Reports to: Manager – National Petroleum Stock Management System

JOB PURPOSE
Monitor, verify and analyse petroleum stock and movement information through the National Petroleum Stock Management System to provide real-time visibility of national fuel stocks, support compliance management and inform regulatory decision-making.

MAIN DUTIES AND RESPONSIBILITIES
• Monitor petroleum stock levels at terminals, depots and other designated facilities to determine national fuel availability and security of supply.
• Collect, validate and maintain accurate petroleum stock and movement data in the National Petroleum Stock Management System.
• Verify fuel stock data and related transactions to identify discrepancies, diversion, fraud or unrecorded exports.
• Track local and transit movements of petroleum products and promptly report irregular or non-compliant transactions.
• Reconcile electronic stock records with returns, source documents and physical stock information submitted by licensees.
• Undertake field inspections and physical stock-verification exercises at petroleum terminals, depots and storage facilities.
• Analyse stock trends and prepare timely reports, dashboards and alerts for regulatory decisions and stakeholder briefings.
• Maintain complete monitoring records and an up-to-date database of petroleum facilities and stock information.
• Liaise with licensees, ERB departments and relevant government agencies to resolve data-quality and compliance issues.
• Support the implementation, development, continuous improvement and effective use of the National Petroleum Stock Management System.
• Perform other duties assigned by the supervisor.

MINIMUM QUALIFICATIONS AND SKILLS
• Full Grade 12 Certificate with five credits or better, or equivalent.
• Bachelor’s degree in Petroleum Engineering, Chemical Engineering, Computer Science, Information Technology, Information Systems, Data Science, Software Engineering, Statistics, Economics or a related field.
• At least three years’ relevant post-qualification experience in information-systems implementation, petroleum stock or supply-chain monitoring, data management, systems integration, data analysis or a related field.
• Knowledge of petroleum supply-chain operations, inventory control and electronic stock-management systems.
• Relevant professional certification in project management, database management, systems analysis, information security, data management or IT service management is an added advantage.
• Membership of a relevant professional body, where applicable, is an added advantage.
• Verification of all qualifications by the Zambia Qualifications Authority (ZAQA) is required.

REQUIRED ATTRIBUTES
• Sound knowledge of petroleum stock monitoring, fuel movements and inventory-control practices.
• Strong data-validation, reconciliation, analysis and reporting skills.
• Ability to identify stock anomalies, compliance risks and suspicious transactions.
• Proficiency in electronic monitoring systems, databases and Microsoft Office applications.
• Knowledge of Quality Management Systems and ISO 9001 certification.
• Strong analytical thinking, accuracy and attention to detail.
• Good field-inspection, investigative and problem-solving skills.
• Excellent written and oral communication, interpersonal and stakeholder-engagement skills.
• Integrity, confidentiality and the ability to work independently and under pressure.

HOW TO APPLY
Complete the ERB pre-application form at:
https://forms.cloud.microsoft/r/Y5B4bGUxnv?origin=QRCode

Applicants who meet all minimum qualifications will be invited to submit soft copies of an application letter, current CV with at least two professional referees in Word format, and ZAQA-certified copies of the Grade 12 Certificate, diploma certificates and relevant professional qualifications to jobs@erb.org.zm. No hard copies will be considered.

Application deadline: Tuesday, 8 September 2026.

ERB is an equal-opportunity employer and both genders are encouraged to apply. Candidates involved in lobbying will be disqualified. Only shortlisted candidates will be contacted.