DIRECTORS SECRETARY

Job description

Directors Secretary Jobs in Lusaka at Mayiko Infrastructure Limited Mayiko Infrastructure Limited, a leading global mining conglomerate, is currently seeking a highly organized and professional Secretary to join our corporate office in Lusaka, Zambia. This contract role requires a discreet individual with 2 to 5 years of experience to provide comprehensive administrative and secretarial support to our Directors, ensuring smooth and efficient executive operations. Key Responsibilities for Directors Secretary Jobs in Lusaka Administrative Support: Manage and maintain Directors’ daily schedules and appointments; organize meetings, conferences, and travel arrangements; maintain filing systems and records; monitor deadlines and follow up on pending tasks. Communication Management: Receive and screen phone calls and visitors; handle incoming and outgoing emails, letters, and memos; draft professional correspondence on behalf of Directors; liaise with staff, clients, suppliers, and stakeholders. Meeting Coordination: Schedule meetings and send invitations; prepare meeting materials and presentations; record and distribute meeting minutes; track action items and ensure follow-up. Record Keeping and Documentation: Manage physical and digital filing systems, safeguarding sensitive operational and financial data; maintain confidential files; organize electronic and physical records; prepare weekly and monthly reports. Office Coordination: Ensure smooth office operations; monitor office supplies and procurement needs; coordinate administrative matters across departments; assist in organizing company events and functions. Confidentiality: Handle highly sensitive company information with utmost discretion and integrity at all times. Qualifications and Experience Required Education: Diploma or Degree in Secretarial Studies, Business Administration, Office Management, or a related field. Experience: 2 to 5 years of proven experience in secretarial or executive assistant roles preferred. Shorthand and Minute-Taking: Proficiency in shorthand note-taking and accurate minute transcription during meetings, including board and management sessions. Skills: Excellent written and verbal communication; strong organizational and multitasking abilities; attention to detail and time management; professional etiquette and confidentiality; proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); ability to work under pressure and meet deadlines. Working Conditions Office-based environment with occasional visits alongside Directors. May require occasional overtime. Frequent interaction with executives and stakeholders. About Mayiko Infrastructure Limited Mayiko Infrastructure Limited is a prominent global mining conglomerate specializing in manganese production and processing, including oxides and ferroalloys, with inventories of other base metals. Operating in multiple countries, notably the UAE and India, we excel in technical, engineering, construction, and operational fields, successfully developing and managing complex mines and mineral processing facilities. We are committed to delivering value to our investors, employees, and the communities where we operate. As an equal opportunity employer, we welcome applications from all qualified candidates regardless of gender, race, or disability. How to Apply for Directors Secretary Jobs in Lusaka Interested candidates should submit their CV and cover letter via email to hr@mayikoinfra.com. Please ensure the subject line reads “Directors Secretary” to facilitate proper handling of your application.