Job description

The Zambia Medicines and Medical Supplies Agency (ZAMMSA)

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

3. DIRECTOR – PROCUREMENT (x 01)

Grade: ZMS 02

Main Job Purpose

To coordinate the procurement of medicines, medical supplies, goods, services and works in order to meet the mandate of the Agency and ensure their timely availability.

Main Responsibilities:

The main duties and responsibilities for this post are but not limited to the following:

1. Policy and Strategic Planning

• Coordinates the development, implementation and review of procurement policies in order to ensure adherence to standards.

• Contributes to the formulation of ZAMMSA corporate strategies in order to drive the productivity of the Agency.

2. Procurement Planning

– Coordinates the development, implementation and review of the procurement plan in order to align it with the budget and ensure adherence to statutory provisions.

3. Procurement of Medicines, Medical Supplies, Goods and Services

• Coordinates the procurement of medicines and medical supplies in response to the procurement plan in order to ensure availability.

• Coordinates the procurement of laboratory and medical equipment in response to the procurement plan.

• Coordinates the procurement of general goods and services in response to the procurement plan.

4. Contract Management

– Coordinates the management of contracts in order to ensure adherence to statutory provisions.

5. Clearing and Forwarding

– Coordinates the clearing and forwarding process in order to ensure goods are cleared and delivered on time, minimising delays in the supply chain.

6. Leadership and Management

• Provides leadership to the Procurement teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.

• Coordinates the timely preparation of the annual departmental budget and work plans in order to facilitate programme implementation.

• Coordinates the monitoring and evaluation of programme implementation in order to assess impact on service delivery and provide appropriate interventions.

• Coordinates the timely preparation of departmental, quarterly and annual reports in order to facilitate informed decision-making.

• Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.

• Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES:

• Integrity

• Tact and Diplomacy

• Results-oriented

SKILLS REQUIRED

• Leadership and team building skills

• Metrics-driven leadership

• Analytical skills

• Interpersonal skills

• Good computer skills

• Ability to write clear strategic, operational and analytical papers

• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate

• Bachelor’s Degree in Purchasing and Supply, CIPS Level 6 or its equivalent

• A qualification in Pharmaceutical Supply Chain will be an added advantage

  Minimum 8 years’ work experience, 4 of which should be at senior management level