Corporate Assistant

Job description

CAREER OPPORTUNITY: JOIN TYRE-KING AS A CORPORATE ASSISTANT!

Location: Head Office, Lusaka
Closing Date: 19th June 2025

Tyre-King, a leading automobile tyre retailer, is looking for a proactive and organized Corporate Assistant to manage front-office functions and provide administrative support to our Executive Team.

Position: Corporate Assistant – Full Time

Purpose of the Job:
To coordinate front-office operations and support executive-level tasks at Head Office, including diary management, procurement follow-ups, tracking staff attendance, maintaining utility records, and supporting various corporate and administrative initiatives.

Key Responsibilities:

Reception & Front Office Management

Maintain a clean, organized, and professional reception area.
Handle incoming calls and walk-in clients courteously; route inquiries promptly.
Facilitate outgoing calls and monitor switchboard efficiency.

Executive Support

Manage Directors’ diaries, appointments, and incoming communications.
Screen visitors and calls to ensure efficiency in executive accessibility.

Staff Attendance & Leave Tracking

Monitor biometric reports and maintain accurate attendance and leave records.
Process leave applications and report irregularities.

Procurement & Stationery Control

Facilitate procurement of stationery, consumables, and toners.
Maintain accurate inventory records and ensure timely reorders.
Monitor usage trends and provide cost/consumption reports.

Insurance Coordination

Process insurance covers.
Maintain container and declaration records.
Liaise with brokers on claims and credit notes.

Facility & Utility Management

Ensure office cleanliness through supervision of office assistants.
Track and process utility bills for all locations.
 Monitor consumption and recommend cost-saving measures.

Courier & Document Dispatch

Ensure timely pickup and delivery of mail, documents, and parcels.

CSR & Internal Promotions

Support Sales & Marketing with internal promotion logistics and CSR activities.
Maintain centralized records on price lists, promotions, and gift vouchers.

Travel & Meeting Coordination

Book flights, accommodation, and venues for meetings or conferences.
Ensure timely communication and transport arrangements for executive travel.

General Administration

Perform delegated tasks such as filing, data entry, or special projects as required.

Qualifications & Experience:

Grade 12 certificate.
Minimum Certificate in Business Management or related field.
At least 2 years’ experience in a fast-paced administrative or front-office role.
Strong computer literacy (Microsoft Office).
Ability to multitask, prioritize effectively, and remain composed under pressure.

Desirable Qualities:

Strict adherence to confidentiality protocols.
Courteous and professional demeanour.
High attention to detail and reliability.
Strong organizational and time management skills.

How to Apply:
Send your detailed CV, including three referees, qualification certificates, and a cover letter to the Human Resource Manager at careers@tyreking.co.zm.

Subject Line: Corporate Assistant Application

Please Note:

Only candidates meeting the specified qualifications and experience will be considered.
Only shortlisted candidates will be contacted.

Join us and be part of a dynamic team driving operational excellence at Tyre-King!