CONSULTANCY SERVICES – STRENGHTENING OF SUB RECEIPIENT (S R) MANAGEMENT SYSTEMS FOR WWF ZAMBIA COUNTRY OFFICE

Job description

1. Background and Strategic Context

The World Wide Fund for Nature (WWF) is an independent conservation organization, with over 30 million followers and a global network active in nearly 100 countries. WWF’s mission is to stop the degradation of the Earth’s natural environment and to build a future in which humans live in harmony with nature by conserving the world’s biological diversity, ensuring that the use of renewable natural resources is sustainable, and promoting the reduction of pollution and wasteful consumption.

WWF Zambia works with Sub-Recipients (SRs) to deliver conservation outcomes efficiently, accountably, and in compliance with donor and WWF Network requirements.

As part of its Office Strategic Plan (OSP), WWF Zambia seeks to strengthen financial stewardship, program quality, risk management, and partner accountability. Effective SR management is a critical enabler of these capabilities.

2. Purpose of the Assignment

To design and institutionalize a standardized, risk-based Sub-Recipient management framework that strengthens WWF Zambia’s OSP capabilities across the full grant lifecycle.

3. Objectives

The Objective of this assignment includes:

Develop risk-based SR due diligence tools and establish strong internal controls and compliance framework
Strengthen expenditure retirement practices
Standardize quarterly SR reporting
Establish auditable SR close-out procedures
Build internal SR capacity through trained Grant Accountants 

4. Scope of Work

The consultant will develop:

SR Due Diligence and assessment/ capacity building Toolkit
Expenditure retirement procedures and templates
Quarterly monitoring and reporting tools
SR close-out procedures
Training package for Grant Accountants

5. Deliverables

SR Due Diligence Toolkit
SR Financial Retirement Guide
Quarterly Monitoring and reporting Tools
SR Close-Out Toolkit
Grant Accountant Training Materials
Consolidated SR Management Toolkit

6. Duration

February 2026 – 31 March 2026.

7. Reporting

The consultant will report to WWF Zambia Finance Manager and Chief Operating Officer

8. Eligibility Criteria

Interested bidders must meet the following criteria:

Minimum of seven (07) years of grants/SR management experience
Strong donor compliance expertise
Proven systems development and training experience
Demonstrated technical capacity to deliver the assignment at hand

9. Submission Requirements

Interested bidders are invited to submit the following documentation:

Company profile including relevant expertise and qualifications
Company registration documents
Valid Tax Clearance Certificate
Valid NAPS Compliance Certificate (is this NAPSA)
Technical proposal with full methodology for the proposed assignment
Financial proposal in ZMW for the proposed assignment
Three traceable references in relation to the assignment at hand

10. Submission process:

WWF Zambia will be considering submission of the EOI for the proposed assignment, which must be received by email address stated below no later than 21st Feb 2026.

Email address: zcoprocurement@wwfzam.org
Subject: CONSULTANCY SERVICES – STRENGHTENING OF SUB RECEIPIENT (S R) MANAGEMENT SYSTEMS FOR WWF ZAMBIA COUNTRY OFFICE

NO HAND DLIVERED SUBMISSIONS WILL BE RECEIVED