Job description

ZAMBIA INSTITUTE OF SECRETARIES (ZIS)

EMPLOYMENT OPPORTUNITIES

The Zambia Institute of Secretaries (ZIS) is a statutory professional body established under the Zambia Institute of Secretaries Act No. 19 of 2022 to register and regulate the secretarial profession in Zambia. ZIS invites applications from suitably qualified, competent and experienced Zambians for the following positions:

COMPLIANCE AND MEMBERSHIP REGISTRATION OFFICER

Job Purpose

To support the Institute’s regulatory mandate by monitoring and enforcing the Act, regulations, professional standards, codes of conduct and ZIS policies.

The role includes compliance monitoring, inspections, investigations, reporting and follow-up on non-compliance.

QUALIFICATIONS AND EXPERIENCE

Applicants must have:

• Diploma in Law, Compliance, Risk Management, Business/Public Administration or a related field; a relevant degree or professional qualification is an added advantage.
• Full Grade 12 Certificate (five ‘O’ Levels with credits or better).
• At least three (3) years’ relevant experience in compliance, regulation, inspection, risk management or investigations.
• Experience in regulatory enforcement or with professional, statutory or membership-based bodies is an advantage.
• Sound knowledge of regulatory frameworks, compliance principles, professional standards and enforcement processes.
• Strong investigation, analytical, report-writing and Microsoft Office/database skills.
• Ability to conduct objective inspections, engage stakeholders, travel and meet deadlines.
• Excellent communication and negotiation skills, with integrity, impartiality, confidentiality, professionalism and attention to detail.

TERMS OF EMPLOYMENT

The positions will be offered on terms and conditions of service determined by the Zambia Institute of Secretaries.

HOW TO APPLY

Interested and suitably qualified candidates should submit:

1. A cover letter clearly indicating the position applied for;
2. A detailed and updated Curriculum Vitae; and
3. Copies of relevant academic and professional qualifications.

Applications should be addressed and delivered to:

The President
Zambia Institute of Secretaries
P O Box 32102
Room 122, First Floor
Workers’ Compensation House
LUSAKA

Or email application in ONE PDF form to:
zambiainstituteofsecretaries4@gmail.com
info@zis.org.zm

The closing date for applications is 13 October 2026 at 17:00 hours. Late applications will not be considered.

Applicants are advised that canvassing or solicitation in any form will lead to automatic disqualification.

Only shortlisted candidates will be contacted.

ZIS is an equal opportunity employer committed to fair, transparent and merit-based recruitment. Applications will be considered objectively based on qualifications, competencies, experience and suitability for the position. i