Associate Program Officer

Job description

1 Associate Program Officer

Internship
Lusaka Zambia
Posted 9th January, 2026

Nutri-aid Trust Associate Program Officer

Reporting to: Programs Director

A Trainee Program Associate is an entry-level professional who learns the fundamentals of program management by supporting the planning, execution, and evaluation of projects. The role is designed to provide comprehensive training through a structured program, mentorship, and hands-on experience, with the potential for a permanent position upon completion. 

Overview of the role

The trainee performs essential program, administrative, logistical, and communicative tasks to ensure programs run smoothly. They work closely with senior staff and other departments, which helps build a strong understanding of the organization’s initiatives. 

Key responsibilities:

1. Program coordination and support

Assists in the planning, implementation, and evaluation of projects.
Tracks program progress, manages timelines, and ensures that objectives are met.
Coordinates logistics for meetings, events, and training sessions. 
Supervise field staff
Input into Monthly/Quarterly annual Reports
Proposals and fundraising initiatives
M&E activities
Donor Liaison and fund raising pipeline
Represent the organisation at important events
Finance and Budget oversights and budgeting processes on new proposals
Bank Approvals
Over sight on statutory obligations
Human Resources management and dispute resolutions

2. Research and data management

Gathers, compiles, and analyzes M & E data to support program development and evaluation.
Maintains program M & E databases and other filing systems.
Prepares and formats reports and presentations that summarize program outcomes. 

3. Communication and administration

Acts as a liaison between team members, departments, and external stakeholders.
Drafts and manages program-related communications, such as newsletters and social media updates.
Provides administrative support, including scheduling, correspondence, and documentation. 

4. Learning and development

Participates in formal training sessions, workshops, and rotational assignments.
Shadows experienced professionals to gain practical knowledge.
Completes regular performance evaluations and demonstrates skill development. 

Essential qualifications and skills

Qualifications

A bachelor’s degree in a relevant field, such as Agriculture, Business Administration, Public Administration, or Social Sciences.
Relevant internship, volunteer, or administrative support experience is preferred. 

Soft skills

Organizational skills: The ability to manage multiple tasks and competing deadlines.
Attention to detail: Essential for accuracy in data entry and documentation.
Communication: Strong written and verbal skills for effective interaction with stakeholders.
Adaptability: The ability to adjust to a fast-paced and evolving work environment.
Problem-solving: A proactive mind set for identifying and resolving logistical and administrative issues.
Teamwork: The ability to collaborate effectively with diverse teams. 

Technical skills

Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Zoom).
Familiarity with project management software like Asana, Trello, or Monday.com.
Experience with database information management systems is a plus. 

 Terms & Conditions

·      Position: Intern

·      Base: Lusaka

·      Start date: As soon as possible

Interested ?

Please send applications to gracemalama4@gmail.com with a copy to mukondes65@gmail.com with your CV and 3 recent references