Associate Director – Financial Planning and Analysis

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Strategic Financial Planning and Management

Responsible for leading annual planning and budgeting process, including support costs, Horizon, IMPAQ, FAD, and the National Office Budget Template, ensuring alignment with strategic and operational priorities.
Collaborates with Programs, Grants Acquisition and Management (GAM), and Resource Development and Donor Engagement (RDDE) teams to develop proposal budgets that are comprehensive, compliant, and strategically sound.
Design, institutionalize, and monitor a proactive expenditure tracking framework that enforces budgetary discipline by validating all requisitions against available budgets prior to approval.
Ensure all project budgets are accurately posted and aligned with the Detailed Implementation Plan to support effective execution and monitoring.
Develop predictive financial models to support scenario planning, enabling agile and informed decision-making in dynamic environments.

Financial Reporting and Analysis

Oversee the preparation and interpretation of donor financial reports, ensuring they are accurate, timely, and compliant with varying reporting standards.
Facilitate cross-functional Financial Field Report (FFR) review sessions with key stakeholders (e.g., M&E, Operations), offering actionable insights and recommending corrective actions to address financial variances.
Compile and present financial reports for governance and leadership bodies, including the Board, Advisory Committees, Senior Leadership Team (SLT), and other relevant committees.
Review and validate financial transactions—such as journals and payment vouchers—for compliance with donor coding structures, recommending necessary adjustments to uphold financial integrity and audit readiness.
Maintain comprehensive asset registers for projects and conduct quarterly asset inventories to ensure traceability and compliance with donor and WVI asset management policies.
Ensure timely submission and upload of financial reports to relevant platforms, including the NO Package, Project/Grant Reports, CCLR, 5UN, and external audit portals.
Perform variance analysis to proactively manage spending trends, preventing both overspending and underspending through effective burn rate monitoring.
Conduct thorough data validation prior to monthly financial closure, ensuring accuracy in A&T codes, account codes, and other financial data points.
Manage and reconcile balance sheet accounts to maintain current and accurate financial records.
Monitor and ensure that all projects contribute their fair share of support costs, maintaining reallocation and recovery variances within acceptable thresholds.
Coordinate closely with the Shared Service Centre (R2R and P2P) to ensure smooth processing of transactions and accurate financial reporting.
Coordinate annual conversion of financial statements to be IFRS compliant for statutory audits

Consortium/Partner Management

Analyse financial reports submitted by consortium members and implementing partners to promote transparency and accountability across all stakeholders.
Conduct thorough vetting of partners and sub-grantees to assess their financial and operational capacity, ensuring alignment with World Vision’s standards and donor expectations.
Engage with partners and sub-grantees during the initiation of new proposals or agreements to ensure compliance with grant and non-sponsorship requirements from the outset.
Maintain consistent communication with partners and sub-grantees regarding grant financial management, offering guidance and support as needed.
Review financial reports submitted by partners and sub-grantees, providing feedback and conducting site visits where necessary to ensure compliance with grant reporting standards.
Deliver targeted training sessions to partners and sub-grantees on grant financial management practices, strengthening their capacity for effective stewardship.
Monitor financial compliance of sub-grantees, ensuring strict adherence to sub-agreement terms, donor regulations, and internal policies, with a focus on timely reporting, financial accuracy, and operational integrity.

Financial risk management, audit Coordination and Compliance

Provide strategic financial advisory to internal stakeholders, ensuring all transactions and operational processes comply with donor contractual obligations and minimize compliance risks.
Coordinate and consolidate feedback for the Regional Scorecard, supporting performance monitoring and strategic alignment.
Oversee Labour Distribution Reports (LDR) to ensure accurate allocation of staff costs across projects and funding sources.
Lead the preparation and review of financial performance scorecards at zonal, cluster, district, Area Program (AP), and Operational Area (OA) levels to inform timely corrective actions.
Maintain a centralized repository of key grant finance documentation to enhance transparency, support audit readiness, and preserve institutional knowledge.
Coordinate internal and external grant audits, as well as donor compliance reviews, ensuring timely access to documentation, resolution of audit issues, and implementation of recommendations.
Ensure effective functionality of financial systems and processes to identify control gaps and weaknesses, recommending and implementing risk mitigation measures.
 Ensure finance staff are well-informed about donor policies on fraud and corruption, and that robust systems are in place for the prevention and detection of fraudulent activities.
Oversee the implementation of systems and process improvements aimed at enhancing organizational efficiency and financial effectiveness.
Identify and mitigate financial risks through proactive monitoring and strategic interventions.
Lead the implementation of audit recommendations and process improvement initiatives to strengthen financial governance and compliance.

People Leadership & Capacity Building

Set clear, measurable performance objectives for team members, providing ongoing feedback, coaching, and support to foster accountability, professional growth, and alignment with organizational goals.
Proactively identify capacity gaps and recommend targeted training interventions to enhance technical competencies and promote cross-functional collaboration.
Manage leave planning and utilization in accordance with World Vision’s leave management policies, ensuring operational continuity and staff well-being.
Oversee orientation, onboarding, and continuous training for new Finance staff, as well as program staff, to strengthen financial literacy and operational effectiveness.
Promote and replicate best practices in financial management across project teams to drive continuous improvement and ensure consistency in financial operations.

Required Knowledge, Qualifications, Professional Experience, training, license, registration, and certification

First degree in Accounting, Finance or Computer Science and professional qualification such as ACCA, CIS or CIMA
Masters’ degree in Finance, Business Administration is an added advantage.
Minimum of 10 years of experience in a management role
In-depth working knowledge of accounting software packages. Excellent computer literacy skills, especially in MS Excel.
In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and IFRS
In-depth working knowledge of grant accounting and operational issues. Good analytical skills
Experience in management internal and external audits
Experience in staff motivation, capacity building and training
Knowledge of how to prepare, review, and present financial statements and financial reports.
Experience in preparing and present leadership and board Reports

Applicant Types Accepted:

Local Applicants Only