Associate Director – Financial Operations

Job description

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Treasury Management

Collaborate with the FP&A Lead to support the annual planning and budgeting process, ensuring alignment with strategic objectives.
Coordinate cash flow forecasting in partnership with FP&A and project teams, ensuring alignment with PBAS commitments.
Monitor and review reconciliations performed by Shared Services to ensure accuracy and completeness.
Maintain strong, professional relationships with banking partners to support efficient treasury operations.
Foster a collaborative working relationship with Shared Services to streamline financial processes and resolve issues promptly.
Consolidate partner funding forecasts into comprehensive grant-level projections, enhancing visibility and precision in cash flow planning.
Review and approve financial requests on the Provision platform, ensuring compliance with budgetary guidelines and donor requirements.
Coordinate with Shared Services Centre to ensure timely updates of exchange rates in Sun System.
Oversee Mobile Money Payments and Beneficiary Payment Platform, ensuring secure and efficient disbursement of funds.
Coordinate funding Reconciliation.
Ensure sources of Direct cash deposits are confirmed, managed and disbursed as per donor guidelines.
Monitor, manage and ensure timely reconciliation of funds invested with Global Treasury and any other location.

Financial Reporting and Analysis

Compile and present financial reports for governance and leadership bodies, including the Board, Advisory Committees, Senior Leadership Team (SLT), and other relevant committees.
Compile monthly Field Financial Reports ensuring compliance with the Finance Manual
Ensure timely submission and upload of consolidated financial reports and other key financial information to relevant platforms, including the FFR database, external audit portals, Riskonnect, PBAS, Pentana
Interpret overall financial score cards, track, follow through, and flag potential risk indicators to the FD.
Conduct thorough data validation prior to monthly financial closure, ensuring accuracy in A&T codes, account codes, and other financial data points.
Manage and reconcile balance sheet accounts to maintain current and accurate financial records.
Coordinate closely with the Shared Service Centre (R2R and P2P) to ensure smooth processing of transactions and accurate financial reporting.
Coordinate annual conversion of financial statements to be IFRS compliant for statutory audits
Maintain comprehensive asset registers for the NO and conduct quarterly asset verification.

Financial Management

Oversee and manage staff advances, ensuring timely review and reconciliation.
Review, process, and authorize payroll payments in coordination with relevant departments.
Approve all supplier payments prior to release, ensuring compliance with internal controls.
Validate financial transactions—including journal entries and payment vouchers—for alignment with donor coding structures, recommending necessary adjustments to maintain financial integrity and audit readiness.
Review and reconcile intercompany billing (via Blackline and General Ledger), ensuring timely processing and approval in accordance with established deadlines.
Support monthly and year-end financial closing processes, including reporting and reconciliations.
Ensure timely submission of invoices to Shared Services for processing.
Coordinate the payment factory process in collaboration with Field Offices (FO) and Shared Services to ensure efficient and accurate payment execution.
Oversee the balance sheet reconciliation (Advances, Supplier Accounts, Partner Advances, Payroll Balances etc) and ensure they are done monthly and accurately

 Compliance, Risk Management & Audit Coordination

Ensure full compliance with internal and external audit requirements, including timely provision of documentation and responses.
Oversee adherence to payroll, taxation, and all other statutory and regulatory obligations.
Lead the coordination and follow-up on the implementation of audit findings, recommendations, and process improvement memos to strengthen financial controls.
Collaborate with the Shared Services Centre (P2P and R2R) to ensure accuracy and completeness of all financial transactions.
Take ownership of updating and maintaining the Finance Risk Register, ensuring it reflects current risk exposures and mitigation strategies.
Conduct assessments and design internal controls to address identified gaps and risk areas, promoting a robust control environment.
Ensure that Field Office Asset Management processes are properly implemented and consistently followed.
Maintain compliance with World Vision Financial Policies and Procedures, GAAP/IFRS standards, and all applicable regulatory requirements.
Ensure accounting records are well-organized, current, and maintained in both digital and
physical formats, in accordance with relevant legislation and audit standards.

People Leadership & Capacity Building

Establishes clear, measurable performance objectives for team members providing continuous feedback and coaching to drive accountability, growth, and alignment with organizational goals.
Proactively identifies capacity gaps and recommends targeted training interventions to strengthen technical and operational capabilities fostering cross-functional understanding.
Oversees leave planning and utilization in accordance with World Vision’s leave management policies.
Oversee Finance new-hire orientation, onboarding, coaching and training for Finance and program staff on financial matters.
Share and replicate finance management best practices with the project teams in order to ensure improvement in financial management.
Assist the Finance and Support Services Director in capacity building initiatives as assigned.

Required Knowledge, Qualifications, Professional Experience, training, license, registration, and certification

First degree in Accounting or Finance and professional qualification such as ACCA, CIS or CIMA

Masters’ degree in Finance, Business Administration is an added advantage.
Minimum of 7 years of experience in a management role in NGO environment.
Working knowledge of accounting software packages; Sun Systems, Vision XL and Vision Executive, PowerBI, Kariba, Power Apps.
Excellent computer literacy skills, especially in MS Excel.
In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and IFRS.
In-depth working knowledge of financial forecasting, cash management and Mobile Money management
Knowledge of how to prepare, review, and present financial statements and financial reports to senior leadership and boards.

Applicant Types Accepted:

Local Applicants Only