Assistant Records Management Officer

Job description

Rural Electrification Authority is inviting applications for this position. Opening date: 16 June 2026. Closing date: 30 June 2026. Apply through the REA recruitment portal.

Assistant Records Management Officer (1 Position(s))
Rural Electrification Authority
Job Description
To undertake the provision of registry services in order to enhance accessibility, security and flow of information
Responsibility:
Registry Systems
Undertakes effectively the maintenance of efficient registry systems in order to facilitate proper storage and easy retrieval of information.
Disposal of Records
Undertakes timely transfer of semi-active and inactive records to National Archives in order to preserve and create space in the registry.
Classification
Undertakes effectively the classification of documentation in accordance with the provisions of the records management policy in order to facilitate efficient storage and retrieval of information.
Staff Records
Undertakes effectively the creation of staff records in order to facilitate maintenance of accurate records.
Indexing
Undertakes timely preparation and updating of file indexes in order to facilitate easy identification of files.
Receipt, Distribution and Dispatch of Correspondence
Undertakes timely the recording and directing of correspondence in order to facilitate access to information.
Security of Documentation
Undertakes effectively the securing of documents and correspondence in order to prevent unauthorized access.
Storage
Undertakes effectively the appropriate storage of documentation in order to prevent unauthorized access and destruction.
Search List
Undertakes effectively the conducting of a search list in order to update records.

Skill :
Oral Communication
Computer literate
Integrity
Oral Skills - Able to communicate effectively in English
Written Skills - Ability to write reports
Confidentiality
Interpersonal
Qualification Required:
Diploma in Records Management, Grade 12, Validation Certificate from Zambia Qualifications Authority (ZAQA), Member of Zambia Archives and Records Management Association
Job Opening date : 16-Jun-2026
Job closing date : 30-Jun-2026
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