Assistant Accountant Payable (OMC) X 02

Job description

Description:

Job Purpose

The Assistant Accountant Payable will ensure effective collection and accounting of revenue and facilitate the smooth running of the company activities. Utilizes internet banking system, ensures accounts are ready for reconciliation in a timely manner. Actively involved in creating and maintaining an internal control system. Review automatic payments to ensure correct coding and authorization as well as sufficient contracts and documentation.Job seeker resources

Summary of Key Responsibilities:

Handle all issues relating payment by cheques, EFT, RTGS or Direct transfer.
Acts as a back-up person for the Cashier, or other accountants in their absence.
Ensuring that all vendors are paid timely and in accordance with approved payment terms
Ensuring that all vendor accounts are reconciled and reflective of the company’s debt
Receive supplier invoices and/or payment memos from user departments for processing.
Ensure all non-Tax statutory deductions are initiated timely and paid on or before gazetted dates
Prepare statutory payments before the 10th of Every Month
Ensure all payments are reviewed by the Senior Accountant before submission to Treasury.
Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards.
Develop and maintain a filing system for financial information, records and documents to ensure easily available information.
Monitor account balances, track expenses, prepare analyses of accounts and related financial activity to produce monthly financial reports.
Share POPs and remittance advices with Vendors and/or Business within 48 hours of submitting payments to Treasury
Perform monthly and quarterly vendor reconciliations for all vendors assigned to you and ensure the ageing balances and accruals balances for each vendor are fully explained.
Based on the monthly reconciliation and latest statement, analyse accounts before initiating any payment.
Ensure proper filing and archiving of all payment documents to ensure there is clear audit trail.
Undertake additional assignments as delegated by the Accounts Payables Supervisor or Chief Accountant
Back up the accounts payables supervisor and other accounts payables assistants

Required Skills and Competencies

Excellent Communication Skills both oral and writing
Proven leadership skills
Excellent Analytical skills
Spreadsheet Proficiency
Time management skills
Ability to remain confidential
Problem Solving Skills
Strong interpersonal skills
Primary Areas of Accountability:

Qualifications and Experience 

Grade twelve (12) GCE ‘0’ level certificate
Bachelor’s degree in Accountancy, OR CA Zambia, ACCA Skills Levels,
Must have at least 3-4 years of work experience in payables 
Working for an Oil Marketing Company in the same or similar capacity will be a plus
Must be conversant with SAP Accounting package
Proven expertise in Account Payables 
Must be conversant with Microsoft Office
Must have good interpersonal communication skills to deal with customers/suppliers
Must be a member of ZICA 

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com   

Note that all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful. 

DO NOT SEND CERTIFICATES AT THIS STAGE