Apprenticeship Coordinator

Job description

We are looking for an enthusiastic and competent Apprenticeship Coordinator to design, implement and manage a structured apprenticeship program that develops skilled talent aligned with the organization’s workforce needs.

Responsibilities

Program Implementation and Planning

Design and implement the framework and curriculum for the apprenticeship program in collaboration with technical departments and external training institutions.
Define program goals, timelines and success metrics.

Stakeholder Engagement

Build and maintain strong relationships with internal and external stakeholders, including educational institutions, industry partners and government bodies.
Serve as the main point of contact, report progress to stakeholders and facilitate clear communication among all team members.
Identify and assess organizational gaps in skills, resources, and processes, and contribute to strategies that address these gaps to enhance operational effectiveness.

Recruitment and Selection

Develop recruitment strategies targeting suitable candidates
Oversee the selection process including interviews, assessments and onboarding

Compliance and Quality

Ensure the program complies with legal requirements, safety regulations and educational standards and maintain high standards of quality.
Identify potential risks, assess their impact, and develop strategies to mitigate them

Monitoring and Evaluation

Prepare and management apprentices training roster and OJT schedule
Coordinate closely with assigned Mentors to plan and execute On the Job Training (OJT) sessions in alignment with the defined program scope
Maintain accurate and up to date apprentice records, progress reports, attendance logs, and compliance documents.
Track apprentice progress and performance.
Conduct regular reviews and adjust program components as and when needed.
Prepare reports for management and external stakeholders.
Contribute to the long-term sustainability of the program by proactively identifying future needs, risks, and opportunities, and integrating these into strategic planning and operational decisions.
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Budget Responsibility

Responsible for managing the project budget, which includes controlling costs.
Regularly track spending against the budget to identify discrepancies early. Proactively manage risks and potential deviations.
Provide clear and regular reports on the program’s financial status to stakeholders, to encourage accountability and buy-in.

Technical

Competencies

Project Management Proficiency in planning, executing and monitoring projects using tools like MS Project, Gantt charts. Ability to manage timelines, budgets and resources effectively Skilled in assessment and mitigation strategies.
Technical Knowledge of Apprenticeship Frameworks

Understanding Of Apprenticeship Standards And Technical Qualifications.
Familiarity with regulatory and compliance requirements for apprenticeship programs.
Experience in developing and implementing training pipelines.

Stakeholder Management Strong communication skills to liaise with internal and external stakeholders at different levels. Ability to align program objectives with organizational goals and stakeholder expectations. Experience in managing cross-functional teams.
Data Analysis and Reporting Ability to analyze program performance metrics and generate actionable insights. Proficiency in tools like Excel, Power BI or other data visualization software. Skilled in preparing (detailed) reports for stakeholders.
Leadership and Mentorship Capability to lead teams, inspire collaboration and drive program success. Experience in mentoring apprentices and supporting their career development.
Software

Qualifications;

Degree in Project Management, Human Resources,  Education or relevant experience in Adult learning.
Minimum 5 years of relevant experience in project management.
Experience with apprenticeship models and (vocational) training systems.
Strong organizational and communication skills.

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Kalengo Phiri.
One Passion. Many Opportunities.