Administrator – Payable Accounts

Job description

Closing Date 2026/02/05
Reference Number CCB260129-2
Job Title Administrator – Payable Accounts
Job Category Finance and Procurement
Company Coca-Cola Beverages Zambia
Job Type Permanent
Location – Country Zambia
Location – Province Not Applicable
Location – Town / City Lusaka
Job Description  

CCBA is the 8th largest Coca-Cola bottling partner in the world by revenue, and the largest on the continent. It accounts for over 40% of all Coca-Cola products sold in Africa by volume. With over 18,000 employees in Africa, CCBA services more than 735,000 customers with a host of international and local brands. CCBA operates in 14 countries, including its six key markets of South Africa, Kenya, Ethiopia, Uganda, Mozambique and Namibia, as well as Tanzania, Botswana, Zambia, the islands of Comoros and Mayotte, Eswatini, Lesotho, and Malawi.

Coca-Cola Beverages Zambia (CCBZ) presents an exciting opportunity for the Administrator – Accounts Payable to join the Finance team. The role will report to the Manager Finance.

Role: Administrator – Accounts Payable

Location: Lusaka

Function: Finance

Key Duties & Responsibilities Effective Administration and Reconciliation

General Administration Requirements: Efficiently handle routine administrative tasks and maintain organized records.
Prepare Creditors Recons: Accurately prepare and review creditor reconciliations to ensure all transactions are accounted for.
Complete Monthly Creditors Age and GRIR Recon Files: Compile and reconcile monthly aging reports and GRIR files to maintain up-to-date records.
Blocked Invoices Management: Investigate and resolve issues related to blocked invoices to ensure timely processing.

Audit and Compliance Support

Audit Support and Input: Provide necessary documentation and support for internal and external audits.
PO vs Invoice Date Verification: Ensure purchase orders and invoice dates match to maintain accurate records.
GRIR Clearing: Manage and clear Goods Receipt/Invoice Receipt (GRIR) discrepancies to maintain accurate financial records.
ZMIR 6 Clearing and Query Resolution: Address and resolve ZMIR 6 discrepancies and related queries to ensure compliance and accuracy.

Supplier and Stakeholder Interaction

Supplier Queries: Address and resolve supplier queries promptly to maintain good relations and ensure smooth operations.
Vendor Liaisons: Communicate effectively with vendors to address issues and ensure timely processing of payments.
Liaisons with Genpact, Iron Mountain, and Procurement Support: Coordinate with these external parties to resolve issues and support procurement processes.
Lost Discounts Management: Identify and manage any lost discounts, ensuring optimal financial outcomes.

Skills, Experience & Education Education:

A degree in Accounting, or ACCA, or a finance qualification is advantageous.

Experience:

1-3 years of experience in creditors management, demonstrating proficiency in handling invoices, reconciliations, and supplier interactions.

Skills:

Attention to Detail: Ensure accurate processing and reconciliation of financial documents and transactions.
Effective Communication: Resolve supplier queries and liaise with vendors clearly and professionally.
Organizational Skills: Manage multiple administrative tasks and maintain organized records.Analytical
Thinking: Identify and address discrepancies in invoices and reconciliation processes.
Compliance Orientation: Adhere to auditing standards and internal controls to ensure accurate financial reporting.

General Competencies:

Invoice Processing Time
Working Capital
Invoice Accuracy Rate
Supplier Query Resolution Time
GRIR Clearing Efficiency
Compliance audits