Administrative Secretary

Job description

Job Title: Secretary
Location: AMAC Seed Zambia Limited Headquarters, Lusaka, Zambia
Reports To: Managing Director
Contract Type: Full-Time

Job Purpose:

To provide administrative and clerical support to the office of the Managing Director and other departments, ensuring smooth communication, efficient documentation, and timely coordination of office activities.

Key Responsibilities:

Manage and organize the Managing Director’s schedule including meetings, appointments, and travel arrangements.
Prepare and edit correspondence, reports, memos, and other documents.
Maintain accurate filing systems (electronic and physical) for company records and confidential documents.
Receive, screen, and direct incoming calls, emails, and visitors in a professional manner.
Organize and coordinate internal and external meetings, workshops, and events.
Maintain stock of office supplies and ensure effective use of office resources.
Handle incoming and outgoing mail and other communications.
Support office procurement processes by preparing purchase requisitions and liaising with vendors.
Assist with document preparation for board meetings, management meetings, and staff briefings.
Perform any other duties as may be assigned by the Managing Director or other senior management.

Qualifications and Experience:

Full Grade 12 School Certificate with five credits including English.
Diploma in Secretarial Studies, Office Management, Business Administration, or related field.
At least 3 years of progressive experience in a similar role, preferably in a corporate or agribusiness environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Knowledge of office equipment (printers, scanners, copiers) and office procedures.

Personal Attributes:

Female, aged between 21 – 27 years.
Professional, courteous, and well-presented.
Excellent communication and interpersonal skills.
High level of integrity, confidentiality, and discretion.
Strong organizational and time-management skills.
Ability to multitask and work independently with minimal supervision.
Attention to detail and a proactive approach to tasks.
Good command of both written and spoken English.

Application Deadline: 26th May, 2025

How to Apply: Interested candidates should send their CV, cover letter, and copies of academic and professional qualifications to xavierh@amacseed.com with the subject line: Application for Secretary Position.