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Administrative Officer/Executive Assistant

GHL Lusaka, Zambia

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Check whether this older listing is still open. It has no confirmed closing date and may no longer accept applications. Browse the latest jobs in Zambia.
Employer reference

Employer and vacancy source: GHL

The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.

  • EmployerGHL
  • LocationLusaka, Zambia
  • Employer websitezambiajobalerts.com
  • Listing sourceZambia Job Alerts
Job facts

Key details for this vacancy

Employer
GHL
Location
Lusaka, Zambia
Posted
February 20, 2025
Job type
Internship
Category
Other
This listing has expired. The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.

Website GHL

Job description

Job Summary
The Administrative Officer / Executive Assistant will be responsible for providing high-level administrative support to executives, managing office operations, and ensuring efficient workflow. This role involves handling confidential information, coordinating meetings, preparing reports, and overseeing general office administration.

Key Responsibilities

Executive Support:

Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
Prepare meeting agendas, presentations, and minutes.
Handle confidential documents and communications with discretion.
Act as the first point of contact for internal and external stakeholders.

Administrative Duties:

Oversee office operations, supplies, and facilities management.
Maintain and organize office records, databases, and filing systems.
Draft and proofread reports, emails, and correspondence.
Assist in budgeting, expense tracking, and invoice processing.

Coordination & Communication:

Liaise between executives, employees, and external stakeholders.
Coordinate internal and external events, conferences, and meetings.
Manage company correspondence and communication flow.

Project & Task Management:

Assist in project management by tracking deadlines and deliverables.
Support HR functions, such as onboarding, training coordination, and employee engagement.
Conduct research and prepare reports as required.

Required Skills & Qualifications

Bachelor’s degree in Business Administration, Management, or a related field.
1+ years of experience in administrative/executive support roles.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management software.
Ability to multitask, prioritize tasks, and work under pressure.
Strong problem-solving skills and attention to detail.
Ability to handle sensitive information with confidentiality.

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