Administrative Officer

Job description

A leading Jesuit Secondary School is seeking a highly motivated and detail-oriented Administrative Officer to join our team.

The ideal candidate should be able to perform the key responsibilities below:

Recruitment and Onboarding

Assisting with the recruitment process, including posting job openings, screening applications, and conducting interviews.
Managing the onboarding process for new employees, ensuring they are properly inducted and have the necessary resources.

Employee Relations

Addressing employee inquiries and concerns related to HR policies and procedures.
Handling employee relations issues, such as disciplinary matters and performance issues.

Training and Development

Planning and implementing training programs to enhance employee skills and knowledge.
Identifying training needs and recommending appropriate development opportunities.

Compensation and Benefits

Administering employee compensation and benefits programs.
Ensuring compliance with relevant regulations and policies.
Enrolment and de-enrolment of all staff within St. Ignatius College and Benefits Plan in a timely fashion.

HR Administration:

Preparation of HR Monthly and Quarterly reports.
Maintaining accurate and up-to-date employee records.
Processing payroll and other HR-related tasks.
Updating and maintaining all personnel files and records in a safe and secure location.
Supporting the completion of employee probationary and annual evaluations.
Completion of all administrative tasks required upon contract completion, or termination of all St. Ignatius College employees.

Legal Compliance:

Staying informed about changes in employment law and ensuring compliance.
Advising management on HR-related legal issues.

Time and Attendance

Managing and taking ownership of the time and attendance system.
Generating weekly attendance reports for user departments and escalating areas of concern to the Vice Principal Administration.

Configuring new employees and removing those that have separated from the College.

Defining and assigning employees individual access to their clockings.
Generating time and attendance reports on request from Department heads and individual employees.

Performance appraisal

Oversee performance appraisal processes, ensuring staff development and accountability
Ensure that all appraisals are followed up and completed by Heads of Departments.

Other Duties:

Facilitating employee communication and engagement.
Contributing to the development and implementation of HR policies and procedures.
Supporting the organization’s overall HR strategy.

What You Need to Succeed.

Grade 12 School Certificate.
Bachelor’s in Human Resource Management / Business Administration or related field.
Minimum 3 years HR experience is required.
Ability to work under pressure.
Ability to use own initiative with minimal supervision.
Must have well developed knowledge of and experience in the application of HR procedures and practices.
Must have sound working knowledge of Zambian Labour Laws.
Must be a Member of the Zambia Institute of Human Resources Management (ZIHRM).
Be able to adapt to a changing environment.
Excellent administrative skills and attention to detail.
Computer literate (Conversant with Microsoft Excel, Word & PowerPoint).

To apply for this position, please send your application letter and curriculum vitae as one PDF document to the Principal, email; advancement@stignatiuscollege.edu.zm  by Friday, 27 June  2025.