Administrative Assistant

Job description

Employment opportunity

ADMINISTRATIVE ASSISTANT 

Background 

Working with governments, non-governmental organisations, and the private sector, tulipamwe security services is a Zambian security company providing security innovations and services in zambia, 

Inclusive growth is a principles upheld at tulipamwe security services As a result, we are in search of a female assistant for administrative duties to be stationed at our branch officer in koama,and we prefer a koama resident.

Summary of the Position  

In order to carry out a variety of administrative and clerical duties, tulipamwe security services is seeking an intelligent, accountable, polite, and trustworthy administrative assistant. The daily operations of the tulipamwe security services Office shall be managed with efficiency and without disruption by the Administrative Assistant. 

Critical obligations  

Assist guests in locating the appropriate departments or individuals by greeting them.  

 Resolve inquiries via email or telephone and answer the phone.  

Conference call coordination, meeting room reservation, and minute-taking  

File and photocopy documents, among other administrative duties.  

Draft letters, documents, and emails  

Office procedure and record system implementation and/or development  

Supervise client files and database entry  

Purchase and uphold provisions  

Organisation and maintenance of personnel systems and archives in support of business operations.  

Payroll administration and preparation.  

All statutory returns are prepared and uploaded.  

Employs, conducts interviews. 

Maintain records of financial data. 

Disseminate and arrange communications.  

Make travel arrangements and verify them.  

Outgoing correspondence preparation and mailing Keep departmental files and records confidential.  

Carry out regular accounting procedures.  

Provide support for reports and presentations. 

Facilitate the process of generating reports on a repetitive basis.  

Construction and upkeep of an organising system. 

Keep office procedures and policies current. 

Keep records of contacts. 

Make reservations for travel. 

Efficient report submission and reconciliation. 

Offer visitors general assistance. 

Provide internal and external clientele with the primary point of contact. 

Manage senior managers’ requests and inquiries in coordination with executive and senior administrative assistants.  

Minimum Experiences for Qualification  

Full Grade 12 certificate. 

Certificate or Diploma in business administration or related field 

3-5 years of work experience;  

Essential credentials in office management or secretarial.  

Experience in human resources will prove advantageous.  

Required experience of at least two to three years in a comparable role.  

Computer proficiency (including Word, Excel, and PowerPoint)  

Competence in report drafting.  

Familiarity with the labour regulations of Zambia.  

Knowledge of procedures and systems for office management.  

A practical understanding of office machinery, including printers, laminating machines, and fax machines. 

Mastery of Microsoft Office, with a specific emphasis on Excel, Word, and PowerPoint.  

Capable of prioritising tasks and with exceptional time management abilities.  

Problem-solving abilities and accuracy.  

An exceptional aptitude for both oral and written communication.  

Effective multitasking and exceptional organisational abilities.  

How to Apply 

Email your Cover letter and Cv to : tulipamwes9@gmail.com,& tulipamwezambia@gmail.com. Also, explicitly state why you believe you are qualified for this role. Put the job title in the reference/subject line. 

Notably, applicants who do not meet the minimal standards are not required to submit an application. Only those who have been invited for an interview will be contacted. 

14th August2026, is the date of closure