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Administrative Assistant
WHIPSMART ADVISORY PARTNERS LIMITED Lusaka West
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Employer and vacancy source: WHIPSMART ADVISORY PARTNERS LIMITED
The original vacancy details remain available for reference. Applications are closed, so use the employer information and related searches to find active roles.
- EmployerWHIPSMART ADVISORY PARTNERS LIMITED
- LocationLusaka West
- Employer websitezambiajobalerts.com
- Listing sourceZambia Job Alerts
Job facts
Key details for this vacancy
- Employer
- WHIPSMART ADVISORY PARTNERS LIMITED
- Location
- Lusaka West
- Posted
- July 20, 2026
- Job type
- Full Time
- Category
- Other
This listing has expired.
The original details remain available for reference, but applications are closed. Use the related searches for active vacancies.
Website WHIPSMART ADVISORY PARTNERS LIMITED
Job description
*Job Title: Administrative Assistant – Dairy Farm*
*Location:* Dairy Farm, Lusaka West, Zambia
*Reports to:* Director
*Type:* Full-time, On-site
*Job Purpose*
To provide administrative, financial, and operational support for the dairy farm to ensure smooth daily operations, accurate milk production records, and proper management of farm resources.
*Key Responsibilities*
*1. Milk Production & Sales Records*
– Record daily milk yields per cow/pen in the milk register
– Issue receipts and record all milk sales.
– Reconcile cash, mobile money, and credit sales daily
– Prepare daily/weekly milk production and sales reports
*2. Office & General Administration*
– Answer calls, emails, and receive suppliers, vets, and customers
– Maintain filing system: worker files, animal records, supplier invoices
– Type letters, memos, and reports for the Director
*3. Finance & Stock Control*
– Track farm expenses: feed, vet drugs, fuel, packaging, labor
– Maintain petty cash book and bank deposit records
– Raise LPOs and receive stock: dairy meal, hay, salt lick, medicines, packaging
– Conduct weekly stock counts for feed and consumables
*4. Livestock & HR Support*
– Keep up-to-date animal records: births, deaths, inseminations, vaccinations, treatments
– Track worker attendance, overtime, leave, and assist with payroll prep
– Coordinate with herdmen on feed schedules and milk collection times
*5. Compliance & Reporting*
– Ensure milk quality/safety records are kept for ZABS/DAHP inspections
– Maintain records for NAPSA, Workers’ Compensation
– Prepare monthly reports: production, sales, expenses, profitability
*Requirements*
– *Degree in a Business-related field*: Business Administration, Accounting, Agribusiness, or related
– *Background in dairy farming or general farm operations* – minimum 2 years experience preferred
– *Computer literate*: MS Excel, Word. QuickBooks/Pastel is an advantage
– *Strong numeracy and record-keeping skills*
– *Must reside in or around Lusaka West*.
*Key Skills & Attributes*
1. *Detail-oriented*: Milk litres, cash, and feed must balance every day
2. *Trustworthy*: You’ll handle cash and sensitive farm data
3. *Practical & hands-on*: Comfortable working in a dairy/parlor environment
4. *Good communicator*: Can liaise with workers, customers, vets, and suppliers
5. *Analytical*: Can spot trends in milk yields and flag issues early
*Working Conditions*
– 08:00hrs to 17:00hrs (Monday to Friday).
– *Farm environment*: Dust, animals, and cold rooms
– *May be called upon on some weekends and public holidays during peak lactation*