Administrative Assistant

Job description

Description:

Job Purpose
The Administrative Assistant will provide administrative support to ensure efficient office operations. Maintain physical and digital filing systems. Answer phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors. Responds to emails and other digital queries and correspondence. Manage calendars for senior staff, including making travel arrangements.

Summary of Key Responsibilities:

Prepare meeting agendas and takes meeting minutes.
Coordinate logistics for meetings, including room setup and catering.
Use word processing and presentation software to create and edit documents.
Operate and maintain office equipment, including printers, copiers, and fax machines.
Work with maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand.
Carry out research as requested and compiles and summarizes information for reports or presentations.
Work closely with other administrative staff and supports other colleagues as needed.
Work with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
Ensure that deadlines are met and adapts to changing priorities.
Present a positive and professional image for the organization.

Required Skills and Personal Attributes

Sound interpersonal skills
Excellent telephone etiquette
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Primary Areas of Accountability:

Qualifications and Experience

Full Grade 12 Certificate

Degree in Public Administration or related
Must have a minimum of 4 years of experience in Administration, working as an Administrative Assistant, PA or Office Assistant for a legal firm or private school
Proven ability to work under pressure will be a plus
Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION
 
If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com   
 
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful. 
 
DO NOT SEND CERTIFICATES AT THIS STAGE