Administrative Assistant

Job description

Job Title: Administrative Assistant – Carrier Transportation Company

Job Location: Ndola, Zambia

Company Name: Set Focus Transport Limited

About Set Focus Transport Limited

Set Focus Transport Limited is a dynamic carrier transportation company based in Ndola, Zambia, specializing in reliable and efficient transport solutions. We are part of the broader Set Focus Group and are committed to delivering high-quality logistics and transportation services across the region. Our operations focus on supporting businesses with seamless carrier services, emphasizing accuracy, timeliness, and operational excellence.

Job Description

Set Focus Transport is seeking a highly organized and proficient Administrative Assistant to support our operations team. The ideal candidate will be an experienced professional with a proven track record in data management, meticulous expense tracking, and providing comprehensive secretarial support. This is a critical role requiring excellent attention to detail and a superior command of Microsoft Excel.

Key Responsibilities

Data Management & Entry: Perform high-volume and accurate data entry, ensuring all operational data is recorded promptly and correctly.
Expense Tracking & Reporting:
Manage the comprehensive expenses tracker.
Monitor and reconcile all company and operations expenses.
Generate expense reports for management review.
Secretarial Duties: Handle traditional secretarial functions, including scheduling meetings, managing correspondence (email and mail), and maintaining office files and records.
General Assistance: Provide essential administrative and logistical support to the management team and various departments as needed.

What We Offer

Competitive salary and benefits package.
Opportunities for professional growth and development in a dynamic transportation and logistics environment.
A supportive team culture focused on operational excellence and employee success.
Stable employment with a growing company committed to reliable service delivery in the region.

Qualifications & Experience Required

Minimum 3+ years of professional experience in an administrative, secretarial, or data-handling role.
Minimum Grade 12 Certificate (or equivalent secondary school qualification).
Proficient in Microsoft Excel/Formulas is mandatory. Candidates must be able to demonstrate proficiency in creating, maintaining, and analysing complex spreadsheets.
Residents of Ndola and the Copperbelt Province are preferred.

How To Apply

Interested candidates should send the following to the email recruitment@setfocusgroup.com:

1.      Cover letter expressing interest and suitability for the role

2.      Detailed Curriculum Vitae with at least three (3) traceable references

3.      Copies of academic certificates and transcripts.

4.      Copy of National Registration Card or any other Identification Documents.

Please indicate the position applied for (“Administrative Assistant – Ndola”) in the subject line of your email.

Applications should be addressed to:

The Human Resources Officer

Set Focus Transport Limited

P.O Box 70149

Closing Date: 31st December 2025