Admin & Liaison Executive (Chinese Speaking)

Job description

Description:

Job Purpose
The Admin and Liaison Executive will be required to perform a variety of administrative office tasks and manage relations with government official and ministries. Provide support to senior management and ensure the efficient and smooth day-to-day operation of the office and the company in general. Provide general support to visitors and act as the point of contact for internal and external clients. Liaise with executive and management to handle requests and queriesBusiness attire stores

Summary of Key Responsibilities:

Deal with enquiries and provide information, advice and guidance on policy relating to the florist industry including providing support  to the board relevant to your specific area.
Develop a  working relationship with MP’s, local councillors, and government departments.
Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Screening and directing phone calls
Organizing and scheduling appointments
Consult with external partners and agencies, including private organisations, contractors where applicable.
Organise and collect data, including evidence of compliance with legislation.
With the consultation of the Manager plan meetings and take detailed minutes
Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
Write and distribute emails, correspondence memos, letters, faxes and forms
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Submit and reconcile expense reports
Provide general support to visitors and Key Stakeholders / Partners
Act as the point of contact for internal and external clients

Required Skills and Personal Attributes

Excellent Communications Skills
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Strong organizational skills with the ability to multi-task
Sound interpersonal skills
Excellent time management skills and the ability to prioritize work
Strong organizational skills with the ability to multi-task
A team player
Primary Areas of Accountability:

Qualifications and Experience

Degree in Public/Business Administration or PR
Must have a minimum of 5+ years of experience in Administration/Operations/PR, working as an Admin or Operations Executive/Manager
Must be able to fluently speak  and interpret Chinese
HSK 2 Chinese Proficiency Certificate will be a plus
Must be tactful, diplomatic and communicate effectively and get on with people from all backgrounds.  
Knowledge of office management systems and procedures
Excellent skills in MS Office (MS Excel and MS PowerPoint,)
Must have experience managing relations with government officials
Basic knowledge of any accounting packages will be a plus
Must be willing to work on weekends (at times)
Must have a valid drivers License

If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to: jobs@bemconsult.com and Cc bemconsult8@gmail.com

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful.

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