ADMIN ASSISTANT

Admin Assistant Jobs in Lusaka at Zorai Procurement

Zorai Procurement is seeking a dedicated and detail-oriented Admin Assistant to join our team in Lusaka, Zambia. This full-time position offers an excellent opportunity for professionals interested in contributing to efficient office management and procurement support within a dynamic organization. If you are looking for admin assistant jobs in Lusaka that combine administrative responsibilities with procurement activities, this role could be the perfect fit.

About the Role: Admin Assistant Jobs in Lusaka

The Admin Assistant will play a vital role in ensuring the smooth day-to-day operation of office activities. You will provide comprehensive administrative and clerical support, maintain accurate records, coordinate communications, and assist with procurement processes. Your efforts will directly contribute to enhancing operational efficiency and supporting service delivery across the company.

Key Responsibilities

• Administrative Duties:
  • Manage office correspondence, including emails, letters, and telephone inquiries.
  • Maintain accurate filing systems and company records in both electronic and physical formats.
  • Prepare reports, presentations, minutes, and other administrative documents.
  • Schedule meetings, appointments, and company engagements efficiently.
  • Maintain office supplies and coordinate procurement of necessary items.
  • Receive and attend to clients, suppliers, and visitors professionally.
  • Ensure proper record management and document control.
• Procurement Duties:
  • Assist in sourcing quotations from suppliers and service providers.
  • Prepare purchase requisitions, purchase orders, and other procurement documentation.
  • Maintain supplier databases and procurement records accurately.
  • Follow up with suppliers regarding deliveries and order statuses.
  • Assist in evaluating supplier quotations to ensure value for money.
  • Monitor stock levels and facilitate timely replenishment of goods and services.
  • Support contract administration and supplier correspondence.
  • Assist in preparing procurement reports and expenditure summaries.
  • Ensure compliance with company procurement policies and procedures.

Qualifications and Experience

• Diploma or Degree in Business Administration, Procurement and Supply, Office Administration, or a related field is required.
• Minimum of two (2) years’ experience in an administrative role.
• Experience in procurement or supply chain activities will be an advantage.

Skills and Attributes

• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• Strong attention to detail and accuracy in record-keeping.
• Good report-writing abilities.
• Ability to multitask and work independently with minimal supervision.
• High level of integrity and confidentiality.
• Strong organizational and administrative skills.

How to Apply for Admin Assistant Jobs in Lusaka

Interested candidates should submit their applications by sending a cover letter and CV to chiku@magnuml.com. Please address your cover letter to Zorai Procurement and clearly indicate the position you are applying for.