Accounts Clerk

Job description

Job Summary

The Accounts Clerk will be responsible for maintaining accurate financial records, including cash books, bank reconciliations, and creditor statements. The incumbent will be responsible for processing and capturing transaction data in a predictive manner, reconciling inter-shop transfers and sales, and ensuring timely statutory payments. The clerk will also manage source documents, support stock take procedures, and assist in preparing sales summaries for tax and rent purposes. Reporting to the Finance Manager, the Accounts Clerk will play a vital role in ensuring all financial processes are accurately executed and well-organized.

Duties and Responsibilities:

To obtain GRVs from all shops and capture them in Predictive.
To obtain GRNs and inter-shop transfer notes from all shops and capture them in Predictive.
To reconcile daily turnovers to the cumulative sales summary for the month and report to the Bookkeeper all discrepancies.
To reconcile the sales control account in liaison with the Bookkeeper to ensure the account clears to zero.
To prepare a sales summary that will be used for sales tax and rent computation and submit to the Bookkeeper for checking.
To file all source documents in an orderly and systematic manner for the whole financial year.
To keep records of all source documents (e.g., GRVs, GRNs, Transfer Notes, Invoice Books, Order Books) circulating in all shops.  Ensure these are signed for by Shop Managers on both collection and return when used up.
To ensure that source documents are received from shops timely and in full sequence.
To check that all source documents from the shops are properly attached to third-party invoices and orders. These should also bear security stamps.
To ensure all GRNs are attached to GRVs from Central Stores or credit notes from third-party suppliers.
To conduct monthly stock-takes by following the stock take instructions circulated by the Accountant

Qualifications & Skills:

GCE O’Level Certificate
Degree in Accounts
Professional qualification—full or part  CIMA, ACCA, or CA
Minimum Two (2) years’ experience
Highly focused, result-driven and outstanding organizational skills.
Should be highly computer literate.
Be presentable and have a strong sense of integrity.
Honest and the ability to work under minimal supervision are prerequisites.

Candidates who meet the above criteria should send their documents (cover letter, CV, academic and professional qualifications) to zambiarecruitment@zm-simbisa.com no later than Saturday, 19th July 2025.

Only shortlisted candidates will be contacted.