Accounts Assistant

Job description

ACCOUNTS ASSISTANT –LIVINGSTONE

Reporting to: Senior Legal Officer

Job Purpose: The Accounts Assistant will be responsible for providing financial and administrative support to ensure efficient and effective financial operations, enabling the organization to achieve its strategic objectives:

Key Responsibilities:

1. Financial Management

Prepare and process payments, ensuring accuracy, timeliness, and compliance with organizational policies.
Handling client contributions
Assist in the preparation and maintenance of financial records, including vouchers, receipts, and invoices.
Perform regular reconciliations of accounts, including bank, receivables, and payables.
Monitor and track expenditures against budgets to ensure compliance with financial policies.

2. Reporting

Support the Programme Accountant in preparing monthly, quarterly, and annual financial reports.
Maintain accurate financial documentation for auditing purposes.
Assist in generating financial data for donor reports and funding proposals.

3. Compliance and Controls

Ensure adherence to financial regulations, organizational policies, and donor requirements.
Support the Programme Accountant in conducting internal audits and addressing any financial discrepancies.
Updating and maintaining pay sheets on client’s files

4. Administrative Support

Maintain an organized filing system for financial documents.
Reconciliation of Administration and clients personal account
Bank received monies and performing banking agent duties
Provide logistical support for meetings, workshops, and training sessions, including budget preparation and expense tracking.
Handling of petty cash management
Collaborate with program staff to ensure alignment of financial processes with organizational objectives.

Qualifications and Experience:

Degree in Accounts, Level 2 of ACCA or CIMA
ZICA membership.
At least 5 years of experience in an accounting or finance role, preferably within an NGO.
Knowledge of financial regulations and donor compliance requirements.

Key Competencies:

Strong attention to detail and organizational skills.
Excellent numerical and analytical abilities.
Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word, etc.).
Effective communication and interpersonal skills.
Ability to work under pressure and meet tight deadlines.

All applications must reach the National Legal Aid Clinic for Women on or before 18th October,2025. Only successful candidates will be contacted

Interested candidates (Preferably Livingstone Based) meeting the above specifications are encouraged to submit an application letter and attach copies of certified copies of educational and professional certificates, National Registration Card and curriculum vitae with at least three (3) referees to tamaramkandawire@nlacw.org.zm