Finance and Administration Officer

Job description

Position: Finance and Administration Officer

Location: Lusaka, Zambia (Hybrid office/home)
Start Date: ASAP
Contract Duration: Full time until April 2026. There may be a possibility of contract extension.

About Cities and Infrastructure for Growth Zambia (CIGZambia)

CIGZambia is a facility programme that provides high-quality independent technical advice and assistance to Zambian government bodies and private sector organisations engaged in projects / activities that help harness the potential of Zambia’s cities and towns to act as drivers for economic growth and job creation. CIGZambia is funded by the UK’s Foreign, Commonwealth and Development Office (FCDO).

The overall programme objectives are to:

increase urban productivity
improve inclusive access to urban economic infrastructure services
increase investment into urban economic infrastructure services
enhance national and regional integration between cities

Current activities underway are focused on transformational support to Zambia’s energy sector.

Overview of the Role

The Finance and Administration Officer will play a key role in supporting the efficient financial and operational delivery of the CIGZambia programme. Sitting within the Programme Management Unit (PMU), the role will report to the Senior Finance Manager while also providing cross-cutting support to the Senior Operations Manager.

The postholder will be responsible for day-to-day financial transactions, administrative processes, procurement and logistics support, and coordination of documentation and compliance tasks. The role also includes supporting the planning and delivery of meetings, workshops, and related events. The role requires strong attention to detail, the ability to work independently and collaboratively, and the capacity to manage competing priorities in a dynamic development programme environment.

This is a critical enabling role to ensure effective financial management, operational delivery, and smooth functioning of the PMU’s core support functions, thereby contributing to the programme’s strategic objectives in energy sector reform, investment facilitation, and institutional strengthening in Zambia.

Key Skills and Experience

Educational Qualification

Minimum of a Bachelor’s degree in Social Sciences, Business Administration, Finance or Related field.

Financial Management and Administration

At least 3 years of experience in financial administration, bookkeeping, or accounting within a development programme or donor-funded project.
Familiarity with financial reporting, cash flow management, reconciliations, and budget monitoring.
Experience processing invoices, handling petty cash, and maintaining accurate financial records.
Possesses an understanding of FCDO/US GAAP financial management rules and regulations.

Operational and Procurement Support

Experience providing administrative and logistical support for procurement processes, including drafting purchase requests, obtaining quotations, drafting bid evaluations and maintaining procurement records.
Understanding of donor procurement regulations and compliance requirements (e.g., FCDO, EU, USAID) is highly desirable.
Project and Office Administration
Proficiency in coordinating meeting logistics, travel arrangements, and general office administration.
Ability to maintain and organise filing systems (digital and physical) and manage shared programme documents and tools.

Systems and Software

Proficient in Microsoft Excel, Word, Outlook, and financial/accounting systems (e.g., QuickBooks, Sage, or similar).
Experience working with shared cloud-based platforms (e.g., SharePoint, Teams, OneDrive) for team collaboration.
Ability to provide first-line support to the team on basic IT issues before escalating to professional IT support.
Possesses the knowledge and experience of use of the ZRA Online platform.

Soft Skills and Attributes

Highly organised with excellent time management and prioritisation skills.
Strong interpersonal and communication skills with the ability to work with internal and external stakeholders.
Meticulous attention to detail.
Proactive, adaptable, and able to take initiative within a fast-paced environment.
Commitment to integrity, confidentiality, and accountability in managing programme resources and information.
Excellent communicator.
Has a problem-solving mentality.
Must be able to grasp concepts quickly.

Applications:

Please send your CV and Cover Letter to admin@cigzambia.org. For application to be considered, subject line in the email must be completed as follows: Finance and Administration Officer – Candidate Last Name, First Name.
Deadline for Applications: June 15, 2025