Corporate Service Administrator Assistant

Job description

About Talent House Ltd: 

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.

About the role:

Our Client is looking for a Corporate Services Administrator Assistant to ensure the day-to-day operations of the office are smooth and efficient. Their duties and responsibilities include:

Key Responsibilities:

1. Board, Committee  & AGMs 

Assist in formulating meeting agendas with the chairman and/or the Chief Executive.
Attending meetings and taking minutes.
Maintaining minute books.
Ensuring that correct procedures are followed at board meetings.

2. Constitutional Documents

Ensuring that the company  complies with regulations and any relevant shareholder/investment agreements or other constitutional documents.
Drafting and incorporating amendments in accordance with correct procedures.

3. General Compliance

Monitoring and ensuring compliance of Board and Shareholder decisions with relevant legal requirements particularly under  the Laws of Zambia.

4. Statutory Registers

Maintaining the following statutory registers:
Members.
Company charges.
Directors and secretary.
Directors’ interests in shares and debentures.
Beneficial owners
Common seals and Company Stamps
Debenture holders (if applicable).

5. Statutory Returns

Filing information with Patents and Companies Registration Agency (“PACRA”) in accordance with the Companies Act, 2017 (No. 10 of 2017) of the Laws of Zambia. To report certain changes regarding the Company or to comply with requirements for periodic filing of particular importance in this regard are:
Annual returns.
Report and accounts.
Amended regulations.
Return of allotments.
Notice of appointment, removal and registration of directors and the secretary.
Notices of removal or resignation of the Auditors.
Change of Registered Office.
Transfer of Shares

6. General Registrations 

General ZRA registrations
Bank of Zambia Registration
ZDA Registrations
Company Incorporation and Deregistration’s

7. Other duties as assigned

Perform any other duties as assigned by the Management or the Corporate Services Administrator

Desired Skills and Experience 

Bachelor’s degree in law or related field, preferably someone that has been to ZIALE
Two Years or more experience in the role
Someone with two years’ experience in drafting Board minutes and PACRA related works.

Skills

Proficiency  in Microsoft  Office Suite ( Word, Excel , PowerPoint, Outlook
Excellent written and Verbal Communication skills
Detail oriented with high degree of accuracy
Strong organizational and time management skills
Ability to work independently and as a team
Problem solving and critical thinking skills
Discretion and confidentiality
Ability to interpret the Act.

Compensation:

The incumbent will receive a competitive salary commensurate with experience.

To Apply:

Please send your CV to careers@talenthousepeople.com  before the  10th of June, 2025.