Executive Assistant

Job description

Job Purpose:

To provide high-level administrative, operational, and strategic support to the Director, enabling them to focus on business growth, stakeholder engagement, and decision-making across multiple business units.

Key Responsibilities:

Administrative & Operational Support

Manage the Director’s calendar: schedule meetings, appointments, and travel (both local and international).

Prepare and organize documents, reports, presentations, and correspondence on behalf of the Director.

Maintain effective filing systems, ensure document confidentiality, and oversee follow-ups on action items.

Screen phone calls, emails, and other communications; respond or redirect as appropriate.

Meeting & Communication Management

Arrange and coordinate board and executive meetings, including preparation of agendas and minutes.

Attend meetings (where required), take accurate notes, and ensure timely follow-up on decisions made.

Liaise with internal departments and external stakeholders, including clients, government bodies, and partners.

Strategic Support

Conduct research and compile briefing materials for the Director’s engagements or business decisions.

Assist with project tracking and ensure that critical milestones and deadlines are met.

Handle sensitive information with discretion and professionalism.

Liaison & Coordination

Serve as the primary point of contact between the Director’s office and other departments or external stakeholders.

Coordinate cross-functional initiatives or special projects as delegated by the Director.

Qualifications & Experience:

Minimum Diploma in Business Administration, Management, or related field.

Minimum 1 year experience in supporting executives or senior management.

Experience in a diversified or fast-paced environment (e.g., construction, mining, or trading sectors) is an added advantage

Interested candidates who meet the above qualifications are encouraged to submit their CV to josileconsulting@gmail.com with the subject line “Executive Assistant Application” by May 29, 2025.