Document Controller Intern X 02

Job description

Description:

Job Purpose

Working under the supervision of the Assist the Records Manager, the document controller Intern will handle the intake, management, and storage of company’s documents. maintain and manage records within the the Company ensuring efficient storage, retrieval of filed documents, manage incoming and outgoing correspondence including operating of various equipment related to the registry functions. Assist the Records Manager to review, process, and file documentation as well as manage the smooth running of all documentation operations.

Summary of Key Responsibilities:

Ensuring all documentation meets formal requirements and required standards
Handling intake, scanning, verification, and storing documents.
Assist the Records Manager in filing and archiving relevant documentation.
Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals
Assist the Records Manager in producing document progress reports for senior managers
Work with the Records Manager in conducting regular reviews and document audits
Retrieving files for other employees and customers when needed.
Work with the Records Manager in designing templates for documents, file types, and document databases.
Work with the Records Manager in checking and editing documents for accuracy and compliance.
Controlling the flow of documents in and out of the department.
Work with the Records Manager in reporting errors or developments regarding document storage.
Updating and maintaining document management systems and physical records.
Maintaining the security of confidential documents.
Assisting employees with accessing documents through our document management system.

Required Skills and Competencies

Good Communications Skills ((oral and written)
Good Organization Skills
Attention to detail
Creative Skills
Team Player
Sober and open minded
Time-oriented approach to handling queries and tasks.
Ability to work under pressure
Primary Areas of Accountability:

Qualifications and Experience

Full Grade (12) School Certificate
Bachelors in Registry & Library Studies or related 
Must have a minimum of 1-2 years of practical experience in document management, archive management, or records management.
Proven ability to maintain confidentiality during performance of the assigned role/task
Knowledge of document management systems/ software will be a plus 
An excellent grasp of Microsoft Office programs.
Good typing and report writing skills.

QUALIFIED & EXPERIENCED FEMALES ARE ENCOURAGED TO APPLY FOR THIS POSITION

If you meet the hiring requirements for the position, please email your CV in MS Word and Cover Letter clearly stating your salary expectations to: jobs@bemconsult.com & Cc bemconsult8@gmail.com   

Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 working days of the closing date of the advert, please consider your application unsuccessful. 

DO NOT SEND CERTIFICATES AT THIS STAGE