Office Coordinator

Job description

Title: Office Coordinator

The Zambian Carnivore Programme (ZCP) is a passionate Zambian conservation organization committed to protecting large carnivores and the ecosystems they depend on. Our work is built on a four-part approach: science, action, leadership, and coexistence. Our Headquarters is located at the South Luangwa Area Management Unit of DNPW in Mfuwe and our office there includes over 30 employees. We are currently seeking an Office Coordinator, who will be responsible for the oversight of day-to-day operations of the ZCP Headquarters, including management of office staff, procurement, inventory, general maintenance, the workshop with a fleet of 10 vehicles, and office petty cash.

Category: Office and Administrative Work

Location: Mfuwe, Zambia

Required Qualifications and Skills:

Knowledge of best practices regarding inventory and procurement.
Experience overseeing small to medium-sized teams
Computer literate and very proficient in using Microsoft Excel and other software to track inventory and finances, and analyse vehicle usage and efficiency.
Very proactive with excellent communication (frequency and quality)
Good time management and problem-solving skills
Previous experience in camp/lodge management is highly preferable.
Knowledge of vehicles, mechanics, and construction an advantage, as well as ability to drive manual vehicles.

Key Responsibilities

The responsibilities of the Office Coordinator position include but are not restricted to:

Oversee day-to-day operations of the office and camp, including office staff.
Procure all supplies, equipment, and vehicle parts for ZCP Luangwa operations.
Manage petty cash distributions and accounting for office purchases and keep track of budgets.
Carry out and report on regular asset inventories.
Oversee controls, orders, and stock keeping of all consumables, equipment and fuel with use of appropriate systems to ensure there is no opportunity for theft or wastage.
Oversee maintenance of all buildings and equipment.
Oversee office and camp improvements within budget and guidance of management
Ensure accurate record keeping and reporting on all usage and work done on company vehicles.
Organise weekly meetings with Luangwa managers to review operations and vehicle status.

To apply, follow the link and complete the Google Form by 18 May 2025.

APPLY HERE

Your application should include a cover letter explaining your previous experience, and a CV highlighting education, training, and previous employment, as well as the names of at least two references who have supervised you in your most recent posts. Any applicants using AI (ChatGPT or other) to write their letters or CVs will automatically be disqualified.

ZCP is an equal opportunity employer, and we welcome applicants from diverse backgrounds. Women are encouraged to apply. Candidates selected for interviews will be contacted by email or telephone. Only short-listed candidates will be contacted. If you do not hear back from us within 3 weeks of the closing date, please assume you have been unsuccessful. ZCP will never request money to secure an interview or job.