Accounts Officer

Job description

PURPOSE OF THE ROLE:

At Mary Begg, the Accounts Officer is based at a MBHS facility but works closely with the Finance team at Head Office to complete patient and/or third party billing, manage petty cash, banking, stock count and review pricing of medicines and consumables.

KEY DUTIES:

Ensure all patient billing at clinic /hospital level is conducted accurately, competently and within the set timelines.
Review the accuracy of billing inputs done by the receptionist before the review done by the HO finance team.
Attend and respond to billing queries raised by the HO finance in a timely manner.
Expeditious attend and respond to queries from medical aid companies and contractors
Conduct checks on the billing done by billing officers and share the results of such checks with the Revenue Controller on a monthly basis.
Ensure cash receipts from Private clients is properly secured in the safe and deposited into the MBCC bank account accordingly
Ensure all patient accounts receivables are processed on time, accurate and proper records are maintained and filed.
Ensure all patient billing at the clinic/hospital is accurate and coincides with the items on the charge sheets for inpatient and outpatient billing.
Any discrepancies are addressed with the appropriate medical/ nursing staff and rectified immediately.
Ensure Private clients are billed and payment for all services received and receipted
Ensure that all admitted private patients have deposited approved upfront payment .
Inform front office staff of procedures to be followed when dealing with private clients
Process all dental and physio bills. Clarify with the inpatient nursing/ medical staff if items are unclear on the patient charge sheets.
File all patient charge sheets and maintain proper accounting for audit purposes.
Assist with training any front office staff on the patient billing process and computer software systems to promote accurate and timely billing.
Managing all petty cash at the clinic and complete the petty cash register and request for petty cash reimbursement
Send a daily cash register by weekly to the Clinic/Hospital Manager and Revenue controller.
Cooperate with internal audit in the course of their audit duties
Process all third-party contractors billing.  Maintain proper records of all billing charge sheets.
Be on hand to give support to front office staff after hours, public holidays and weekends.
Support and participate fully in monthly ,quarterly and yearly end stock counts.
Submit all completed invoices, receipts and  petty cash books to head office as instructed.
All patient billing information must be backed up on the appropriate systems for accounting and record keeping purposes.
Maintain work operations by following policies and procedures as directed by the Company.
Report promptly any incident or adverse event relating to staff, patients’ or visitors to the Chief Accountant or Hospital Manager.
Carry out any other assignment or duties given by the Chief Accountant or Clinic/ Hospital Manager.

REQUIRED TECHNICAL SKILLS, TRAINING & EXPERIENCE

Full Grade Twelve (12) School Certificate or its equivalent
Must have a diploma in accounts/ business administration or country equivalent.
Must be registered with the Zambian Institute of Chartered Accountants (ZICA) and maintain appropriate license (where applicable).
Strong organisational and communication skills.
Ability to work independently and prioritise tasks effectively.
Must be computer literate with excellent Microsoft excel and word acumen
Excellent team working skills
Detail oriented
Strong customer service skills