Monitoring & Evaluation Officer

Job description

JOB SUMMARY:

The M&E Officer supports Orbis Zambia projects with technical M&E expertise. They are responsible for collecting quantitative and qualitative data and ensuring project data quality and integrity. The M&E Officer works with the program team to build M&E into project design. During project initiation, the M&E Officer develops data collection tools and carries out baseline data collection. They work with the program staff to set data-driven targets. They are responsible for conducting/overseeing special assessments, such as Rapid Data Integrity Assessments, and supporting research.

The M&E Officer liaises with the M&E Manager and Global M&E Team and implements continuously improving M&E methods, strategies, and interventions. They review local project data submitted to the M&E Manager for further submission to donors and headquarters.

Based in the Orbis Office in Solwezi, North- Western Province, they will travel regularly to project sites in the province as well as other project sites and Orbis offices.

REPORTING & WORKING RELATIONSHIPS

The M&E Officer’s primary reporting line is to the M&E Manager, Orbis Zambia; with a reporting line to the Project Officer, North- Western.

The M&E Officer works closely with the Zambia M&E Staff, program staff, other countries’ M&E Managers, and the Global M&E team. Working with the M&E Manager, they play a key role in proposal writing and works with the Orbis Zambia team to support development of new proposals.

ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY

The M&E Officer will closely work with the M&E Manager in completing the following specific duties and responsibilities:

Develop and maintain trust and good relationships between Orbis and its partners in collaboration with the respective sector institutions, collaborating agencies, health care workers and volunteers, and communities in Orbis supported projects’ areas
Review and compile all training reports conducted through Orbis support
Develop/adapt beneficiary feedback mechanism for Orbis supported projects and support projects in data collection as needed
Maintain comprehensive Orbis projects’ files containing but not limited to project plans and amendments, monthly/quarterly/annual reports, midterm and final evaluation reports, surveys and baseline data, case stories, important communications, and all other M&E records both in electronic format and in hard copies
Develop and periodically revise Orbis supported projects’ data collection and reporting instruments
Regular visit to Orbis supported projects’ sites to provide technical support to partners’ staff on M&E related issues
Conduct regular data quality assessment in Orbis supported projects’ sites, follow-up and data verification
Review and compile monthly, quarterly progress and annual reports of Orbis supported projects
Participate in annual planning and periodic evaluations of Orbis supported projects’, partnership and review meetings and conferences, as required.
Ensure timely submission of quarterly data and reports for review and submission into the Orbis M&E database, Spectrum
Assist M&E Manager to train Orbis supported projects’ staff and partners’ staff in using data collection/ reporting tools and database and in understanding Orbis M&E system
Plan and participate in annual planning and periodic evaluations of Orbis supported projects, partnership, and review meetings
Ensure the implementation of field activities adheres to Orbis’ monitoring and evaluation system
Participate in baseline studies, special assessments research activities in Orbis supported projects, as required
Share learning from M&E process with partners and Orbis projects’ team
Perform other tasks as may be assigned by his supervisor
Travel to different project locations in the North Western Province and other Orbis project sites as needed.

QUALIFICATIONS & EXPERIENCE

BSc degree in Statistics or Public Health or M&E with at least four years of experience in an M&E position or:
Advanced University Degree in international development, public health or a social science discipline (other degree possible if candidate has extensive experience in M&E)
Minimum of 5 years’ experience working in the international health sector
Formal experience working on an international team with irregular hours
Previous working experience in the eye/ health sector and/or an international NGO is advantageous
Proficient in written and spoken English
Specialized experience in developing M&E components of projects such as project performance monitoring plans, outcome indicators, and targets
Experience in Outcome Mapping a plus

SKILLS & ABILITIES

Proficiency in computer use including statistical packages such as SPSS, EPI Info, Stata etc.
Excellent interpersonal communication skills (verbal and written) required
Able to interact and (manage) people of diverse cultural backgrounds
Ability to foster an open trusting work environment
Accepts accountability for works planned and promised and respect deadlines
Ability to communicate effectively with stakeholder across different cultures and locations
Proven time-management skills
Excellent written and oral communication skills, including the ability to develop and present data to a wide range of audiences (novice to experts)
Demonstrated team-player who is also able to work independently
Expert MS Excel skills, knowledgeable in basic database mechanics and familiar with internet browsers
Literate in data, with a command of statistical measures
Excellent in-person and virtual interpersonal skills
Strong project management skills
Ability to travel up to 50% of the time, domestically
Authorization to work legally in Zambia