Assistant Procurement Officer

Job description

Maxlin Enterprise Limited a private limited company offers professional Commercial and Domestic Cleaning, Sanitary and Pest Control Services. We also supply cleaning Equipment, Chemicals, Bathroom Hygiene Fittings and Safety Ware.  Furthermore, the Company has also diversified into design and construction of modern Kitchen, Wardrobes and General Shelving. With the right skills in hand, the company has made a steady record of growth over the years.  In this respect, the Company is seeking to employ a qualified candidate to fill the position of Assistant Procurement Officer. The main duties of the successful candidate will include:

Identify, evaluate, and select suppliers based on price, quality, service, and reliability. Build strong vendor relationships and maintain an updated supplier database.
Develop and implement procurement strategies and plans that align with the organization’s goals, ensuring cost-effectiveness and timely delivery.
Negotiate favorable terms and conditions with suppliers, ensuring compliance with legal and organizational standards.
Prepare, issue, and track purchase orders based on approved requisitions, ensuring accuracy and compliance with internal procedures.
Work closely with the finance team to manage procurement budgets, control spending, and seek cost-saving opportunities without compromising quality.
Ensure all procurement activities comply with organizational policies, ethical standards, and relevant laws or regulations. Identify and mitigate procurement risks.
Work closely with the Site managers and other end users to prepare Procurement Budgets for Stock Items.
Continuously monitor market trends, supplier innovations, and pricing changes to maintain a competitive edge and inform procurement decisions.
Maintain accurate procurement records and prepare periodic reports on procurement activities, cost savings, supplier performance, etc.

The successful will be required to have the following qualifications:

Must have a Grade 12 Certificate (including Mathematics and English)
Diploma in Procurement, Purchasing and Supply, Degree will be an added advantage
At least 1 year’ of proven experience as a Procurement Officer

On the other hand, the key competencies are:

Strong communication and negotiation skills.
Analytical mindset and attention to detail.
Ability to handle challenging customer situations professionally.
Familiarity with procurement software and reporting tools.

Interested candidates are encouraged to submit their qualifications to jobs@maxlinenterprrise.com before Sunday 4th May 2025.  Female candidates are strongly advised to apply.