Personal Secretary

Job description

About the Human Rights Commission

The Human Rights Commission (“the Commission”) is a National Human Rights Institution established under Article 230 of the 1991 Constitution of Zambia. Its constitutional mandate is to uphold and protect the Bill of Rights. The Commission is seeking applications from suitably qualified external candidates for the position of Personal Secretary.

The Main Purpose of the Role

To provide secretarial and administrative services to the Director-General’s office to facilitate the smooth operations of the Commission.

Main Duties and Responsibilities

The successful candidate will report to the Administration Officer and will be responsible for:

Recording accurate and timely appointments to facilitate decision making;
Attending to and making telephone calls promptly to facilitate communication;
Typing timely and accurate correspondence and documents to facilitate conveyance;
Attending regularly to confidential correspondence to facilitate transmission.
Attending to visitors to extend hospitality; and
Undertaking the acquisition of refreshments to extend hospitality.

Minimum Qualifications and Experience

Must have a full Grade 12 School Certificate with 5 ‘O’ Level credits or better;
Must have a Diploma in Secretarial Studies; 80/45 wpm;
Must have a valid Professional Secretaries Association of Zambia Membership
Must have at least two (2) years relevant post-qualification experience

Skills/attributes required

Initiative, computer literacy, Confidentiality, and Interpersonal skills

How to apply

All applications should be addressed to the undersigned no later than Monday, 5th May 2025.

Applications should enclose a Curriculum vitae, NRC copy and photocopies of relevant certificates. Original certificates will be required during interviews for the shortlisted candidates. Applicants are encouraged to submit their applications in person or send them by registered post.

Applications should be addressed to:

The Director General

Human Rights Commission

Human Rights House

Independence Avenue

P.O. Box 33812

LUSAKA

The Human Rights Commission is an equal opportunity employer. Qualities of people prevail, regardless of age, gender, ethnicity, or disability.