Data Entry Clerk

Job description

Background:

The Alliance for Children Everywhere Zambia (ACEZ) is hiring driven, hardworking, and capable individuals to support a short-term data digitization project based at its Headquarters in Lusaka.

Alliance for Children Everywhere has been in existence for over 50 years, and in Zambia for over 25 years. Our work spans orphans and vulnerable children, education, systems change for family-based care, and community-based family interventions. Our work impacts over 16,000 children, caregivers, families and members (beneficieries).

We are now looking to hire two standout individuals as Data Entry Clerks to assist with digitizing critical child records. The short term project will require strong attention to detail, efficiency, and professionalism. We are looking for individuals who can work accurately and independently, and who share in our mission to support the most vulnerable members of society.

Responsibility, confidentiality, and accuracy are right at the centre of this role. If you are that individual looking to join an organization that places such importance on child protection, data integrity, and supporting transformational work—then drop in an application.

Reporting:

The position (s) will be based at ACE Zambia Administration HQ and/or Bill & Bette Bryant Site and will report directly to the Program Officer(s), Response Services

Job Description

Job Purpose:

Responsible for accurately digitizing historical child records and ensuring the proper organization, security, and confidentiality of sensitive data.

Duties/Key Responsibilities

Inputs historical child records from physical files into the database.
Ensures accuracy, consistency, and completeness of data.
Identifies and corrects any errors or duplications.
Sorts, classifies, and organizes documents before entry.
Maintains proper filing of both digital and physical records.
Conducts data audits and collaborates with supervisors on data integrity.
Adheres to organizational policies on data protection and confidentiality.
Provides regular progress updates and flags discrepancies for follow-up.
Performs any other related duties as may be delegated by the Program Officer(s).

Qualifications & Experience:

Certificate or Diploma in Information Management, Data Entry, ICT, or a related field.
Previous experience in data entry or record management is an advantage.
Proficiency in Microsoft Excel, Google Sheets, or similar data software.
Strong typing speed and attention to detail.
Ability to work independently with minimal supervision.
A Bachelor of Science degree in software-based ICT will be an added advantage.
Duration & Work Arrangements:

This is a short-term contract position.

Application Submission Process:

Applications must be submitted to: careers@acezambia.org Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.