Contracting and Procurement Officer

Job description

Company Description

SNV is a global development partner, deeply rooted in the countries where we operate. We are driven by a vision of a better world: A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalysing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.
Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigour. We do this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in more equitable lives for all.

For more information on our operations in Zambia visit our website: www.snv.org/country/zambia

Overview of the position

SNV is seeking an exceptional candidate for this role who has at least 4 years’ experience playing a similar role in Contracting and Procurement in the non-profit and INGO sector. The successful candidate will be organised, a self-starter, with high levels of integrity and able to work independently as well as having the ability and judgement to respond rapidly to situations which require urgent attention. The Contracting and Procurement (C&P) officer will work with a team of procurement officers and intern(s) and he/she will be reporting to the Country Operations Manager.

Key Responsibilities

Managing of Procurement Function
Conducting procurements, identifying preferred suppliers, and demonstrating value for money.
Process and complete procurement requests in a detailed, efficient, and timely manner.
Developing and implementing yearly procurement plans for projects as assigned to him/her.
Developing, managing, and overseeing relationships with service providers and suppliers
Drafting contracts with suppliers.
Tracking contracts with service providers and suppliers to ensure timely delivery of services.
Ensuring a monitoring system is in place for procurement to ensure all service provision is transparent and quality controlled, and ensure the program continuously obtains best price and value for money.
Actively participate in the execution of strong inventory management practices in procurement stores – including data management, best practices etc.
Developing best practices for mitigating risk through enhanced quality assurance mechanisms for procurement material.

Qualifications

University degree in Procurement, Business Management, purchasing and supply, or other supply chain management related field or related field, a master’s degree will be an added advantage.
Valid membership and certification from CIPS (UK) and or the Zambia Institute of Purchasing and Supply (ZIPS).
Solid and demonstratable knowledge of contracting and procurement and reliable in analytical judgments.
Minimum 4 years working in a Procurement Officer role related to donor funded development projects.
Good knowledge of databases management and ERP systems.
Proven ability in steering operations in a demanding environment along with people management.
Excellent people skills and a collaborative style.
Commitment to gender equality and social justice.
Strong collaborator and influencer with effective interpersonal skills and analytical skills able to work seamlessly across cultures and organisational units.

Additional information

This is a full-time national position with the successful candidate being contracted on a one-year basis with the possibility of renewal.

Application Closing Date

Interested candidates with minimum qualifications may apply by submitting a Cover Letter, and CV on or before 18th April 2025 if you wish to be considered for this position.

Vetting

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for national determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, sexual harassment as well as Fraud), the “Statement of Conduct”. This Statement of Conduct adopts the definitions used in the Scheme.

We do not appreciate third-party mediation based on this advertisement. Only short-listed candidates will be contacted. Any form of solicitation by phone or other means will be treated as disqualification of the candidate. SNV is an equal employment provider.